Document Controller
Cushman & Wakefield
Manages design docs via SharePoint, ensuring accuracy, version control, and compliance.
8 days ago ago
$74,800 - $88,000
Intermediate (4-7 years), Junior (1-3 years)
Full Time
St Louis, MO
Office Full-Time
Company Size
52,000 Employees
Service Specialisms
Advisory & Transaction Services
Capital Markets
Corporate Solutions
Facilities Management
Global Occupier Services
Investment Management
Project & Development Services
Valuation & Advisory
Sector Specialisms
Industrial
Logistics
Public Sector
Rail
Healthcare
Hospitality
Office
Investor
Role
What you would be doing
document management
version control
sharepoint
metadata qa
document distribution
reporting
- Identify and rectify any inconsistencies or errors in document metadata and naming conventions.
- Assist with internal and external audits related to document control processes.
- Facilitate the timely distribution of documents to relevant stakeholders, both internal and external (e.g., project teams, contractors, vendors).
- Receive, register, track, and distribute all incoming and outgoing documents, including drawings, standards, specifications, and change management documents.
- Ensure all documents are properly categorized, stored, and backed up in designated repositories (e.g., SharePoint.)
- Assist in the maintenance, and optimization of Document Management Systems (DMS) and other document control software (e.g., SharePoint)
- Manage document version control, ensuring that only the latest approved versions are accessible and obsolete documents are properly archived.
- Support communication and collaboration by ensuring all team members have access to necessary and current documentation.
- Control access to confidential and proprietary documents based on established security protocols.
- Ensure compliance with internal document control procedures.
- Identify areas for process improvement and contribute to the enhancement of document management workflows.
- Manage requests for documentation and provide efficient retrieval of files as needed.
- Enforce standardized document naming conventions, numbering, and classification systems.
- Maintain strict confidentiality regarding sensitive company and project information.
- Generate regular reports on document status, progress updates, document review cycles, and distribution logs for management and project teams.
- Maintain a robust document control system for electronic documents.
- Develop and update document control procedures, work instructions, and guidelines.
What you bring
edms
sharepoint
microsoft 365
certification
bachelor's degree
problem solving
- Excellent verbal and written communication skills: Ability to communicate clearly and concisely with various stakeholders.
- Exceptional organizational and time management skills: Ability to manage a high volume of documents and prioritize tasks effectively.
- Relevant certifications in Document Control or Information Management are a strong plus (e.g., Certified Document Controller).
- Familiarity with document control procedures and best practices, particularly in industries such as construction, engineering, manufacturing, or healthcare, is highly desirable.
- Understanding of confidentiality and data security principles.
- Proactive and able to work autonomously: Self-motivated with the ability to manage tasks independently while also collaborating effectively within a team.
- Proven work experience (e.g., 2+ years) as a Document Controller, Document Administrator, or in a similar administrative role with a strong focus on document management.
- Experience working with Electronic Document Management Systems (EDMS) is essential, SharePoint Online/Microsoft 365 Experience preferred.
- Impeccable attention to detail: Crucial for ensuring accuracy and identifying discrepancies in documentation.
- Strong computer proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, Outlook) are a must.
- Strong understanding of SharePoint Online: An understanding of the SharePoint online environment including how it integrates with other Microsoft 365 applications (Teams, OneDrive, Outlook, etc.) and a willingness to learn more.
- Data entry and typing accuracy: Efficient and precise data input skills.
- High School Diploma or GED required.
- Problem-solving abilities: Capacity to analyze issues and find efficient solutions related to document control.
- Associate's or Bachelor's degree in Business Administration, Information Management, Library Science, or a related field is preferred.
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Training + DevelopmentInformation not given or found
Interview process
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People also searched
Company
Overview
Founded in 1917
Year of establishment
The company was established in 1917, marking over a century of operation in the commercial real-estate services sector.
$9.5B in Revenue
Annual revenue generated in 2023
In 2023, the company generated over $9.5 billion in revenue, reflecting its significant presence in the global market.
$191B in Deals
Total transaction volume in 2023
The company facilitated over $191 billion in deals in 2023, showcasing its substantial influence in the real-estate market.
4.3B sq ft Managed
Global commercial space managed
The company manages over 4.3 billion square feet of commercial space worldwide, highlighting its extensive portfolio.
- With operations across ~400 offices in 60+ countries, it bridges global scale with deep local market insight.
- Typical projects range from agency leasing and capital-markets advisory to project development and integrated facilities management.
- The firm specializes across sectors including data centers, industrial/logistics, life sciences, retail, government, and healthcare.
- A standout fact: it advises marquee assets like ports, rail hubs, and sports venues.
- Driven – We celebrate determination. Our intrinsic motivation, proactiveness, and service attitude outperform expectations for our colleagues, clients, and communities.
- Resilient – We tackle challenges with grit. We navigate uncertainty with courage and adapt to deliver impactful outcomes.
- Inclusive – We value curiosity and collaboration. We seek out different perspectives, listen actively and turn feedback into solutions.
- Visionary – We foster forward thinking. Our continuous quest for improvement is guided by our desire to design a better future for our colleagues, clients and communities.
- Entrepreneurial – We act like owners. We are resourceful, creative, and agile, and we balance competing needs to create impactful solutions for the real estate industry.
43% Drop
Emissions Reduction
Achieved a significant reduction in total Scope 1 & 2 emissions since 2019.
68% Reduction
Office Emissions Efficiency
Improved energy efficiency in offices, reducing emissions per thousand sq ft since 2019.
50% Target
GHG Emission Reduction
Committed to reducing absolute Scope 1 and 2 market-based GHG emissions by 2030.
100% Renewable
Corporate Electricity
Aiming to source all electricity for corporate offices from renewable sources by 2030.
- Science-based targets approved by SBTi to reach net zero emissions across the entire value chain by 2050.
- Partnering with clients to set science-based targets by 2025.
- 52% reduction in entire value chain emissions since 2019.
- Electrify vehicle fleet globally by 2035.
- Waste reduction and recycling programs implemented globally by end-2024.
- Single-use plastics eliminated from offices by end-2025.
1,400 Veterans Hired
Military & Veteran Program
The program has successfully integrated over 1,400 veterans into the workforce as part of its commitment to supporting military talent.
1,400+ Veterans
Veteran Employment Initiative
Over 1,400 veterans have been hired through the company's dedicated Military & Veteran Program, reflecting its strong commitment to military talent.
- Nine Employee Resource Groups active (e.g., Women’s Integrated Network, LGBTQ+ Integrated Network, Veterans, Parents & Caregivers Together).
- Employee Resource Groups contribute to measurable inclusion via professional development, community engagement, recruitment and cultural observances.
- Aiming to elevate women's representation—no specific percentage disclosed.
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