Document Control Specialist

Description

• Coordinate with the project team, contractors, consultants, and Digital Modernization department to support the project close out process and assist with document onboarding from the Project Management Software System (PMSS) to the final WMATA repository; and
• Support capital and non-capital projects by applying appropriate and proper electronic document archiving procedures;
• Perform additional assignments as directed by the WMATA Task Manager.
• Create and maintain projects files;
• Perform quality control checks to ensure that digital files are:
• Follow the WMATA file naming convention;
• Scan hard copies of historical documents into a digital format and save the scanned files in the appropriate digital folder, in accordance with the digital file structure provided by WMATA;
• Assist WMATA and consultant staff in retrieving needed documents from electronic file archives;
• Take the lead on maintaining records for as-built drawings, design drawings, standard drawings, and contract close out documents in accordance with the policies and procedures set forth by the Infrastructure (INFR) Department;

Requirements

• Strong organizational skills;
• Experience performing quality control checks; and
• Ability to clearly and professionally communicate both verbally and written.
• A minimum of three (3) years of experience working with construction, record or document management, project administrative records-submittals, correspondence, RFIs, etc.;
• Extensive experience with all Microsoft Office applications;
• Archived consistently with the WMATA file directory structure convention.
• Bachelor’s degree in engineering or related field; in lieu of a bachelor’s degree, three (3) years of progressive work experience in a related field (i.e., architecture, engineering, or construction management), in addition to experience listed below, will be considered;
• Correctly oriented,
• Experience working with documents, hard copy and digital, and file management;
• Experience working with secure contract documents, reports, and plans for infrastructure that may be classified as sensitive information.
• Experience working with eBuilder, Procore, or similar applications.
• Experience in Construction Management Applications (i.e., Procore, Prolog);
• Named consistently with the WMATA file naming convention, and
• Familiarity with preparing operational procedures; and

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance