Office Administrative Assistant

Description

• Answer office phone, handle administrative emails and maintain general purchase requests.
• Prepare meeting rooms for regular company meetings, including obtaining needed reports for leadership teams.
• Take ownership of office maintenance procedures - i.e. coordinating with cleaners, waste collection groups and utility providers to ensure seamless office operations.
• Contribute to building and scaling a company from the ground up, where your work will have a direct and meaningful impact.
• Help implement office guidelines and policies, as directed by Human Resources or Co-founders.
• Work with the marketing team to arrange company merchandise designs and orders, holiday gift baskets, and more.
• Maintain a clean and organized office environment and oversee office inventory, including computers, desks, and workstations.
• Organize and coordinate monthly company cultural initiatives and socials, weekly lunch/dinners, and other activities to foster a positive work culture.
• Assist with basic bookkeeping, such as processing invoices, tracking expenses, and managing office budget.
• Collaborate closely with passionate co-founders and a team committed to innovation and excellence.
• Support with scheduling meetings, reserving room bookings and welcoming guests into the office
• Take ownership of company food orders, grocery restocks, general office purchases and office supply management.
• Assist in travel bookings and accommodations for business travel.
• Provide administrative support for special events and projects by other departments as necessary.
• Provide general IT support for computer and laptop setups.
• Support on-boarding and off-boarding logistics—welcome desk setup, new hire documentation, laptop access, new hire orientation, and other related tasks.

Requirements

The recruiting team at Moment Energy is finding talent that will help us with our mission to enable all retired EV batteries to be repurposed by 2030, to provide worldwide access to clean, affordable, and reliable power! This role partners closely with the engineering team and leadership to identify and attract exceptional candidates. Our recruiting team supports mechanical, electrical, power electronics firmware, software development, and battery engineering teams . We are looking for someone with a strong technical aptitude, exceptional verbal communication skills, and the ability to work in a fast-paced start up environment.

• RRSP matching
• Thrive in a workplace that values collaboration, wellness, and celebrating successes, with regular company socials, fitness sessions, and more.
• Detail-oriented and naturally organized, you love systems, checklists, and follow-through.
• Comfortable working independently, but collaborative and communicative with teammates.
• Onboard employees into the company benefits plan and be equipped to answer related questions.
• Love building and nurturing high-performing teams.
• Excellent written and verbal communication skills.
• Tech-savvy and familiar with tools like Google Workspace.
• Self-motivated, organized, and able to manage multiple projects simultaneously.

Benefits

Every day you'll be taking on a new challenge and learning something new. You'll take on a wide breadth of tasks and contribute to disrupting the battery industry. You'll be part of a tight-knit team that is working together to save the planet! Fun, health, and wellness are incorporated into our daily schedule and we encourage all our team members to bring innovative ideas to the table to create an interactive workplace.

• 3 weeks paid vacation plus 1 week off between Christmas and New Year's
• Extended health, dental, and vision benefits plan
• Regular company socials, events and weekly fitness and yoga
• Pay: $50,000 - $60,000
• Enjoy a dynamic, fast-paced work environment where every day brings new challenges and opportunities to grow.
• Open and collaborative company culture!
• Free electric vehicle charging

Training + Development

Interview process

Visa Sponsorship

Security clearance