Executive Assistant

Description

The Executive Assistant (EA) will be a trusted partner, providing proactive administrative, organizational, and project support. This individual will manage complex calendars, coordinate domestic and international travel, prepare executive-level presentations, and ensure smooth day-to-day operations for fast-moving leaders. The ideal candidate is highly organized, anticipatory, discreet, and thrives in a dynamic, high-growth environment.

• Manage inbox triage and prioritization to support executive focus on critical items.
• Organize and coordinate team meetings.
• Maintain strict confidentiality regarding sensitive information.
• Draft, edit, and prepare high-quality correspondence.
• Help drive special projects as assigned, ensuring clarity of objectives, timelines, and deliverables.
• Serve as the primary point of contact between executives and internal/external partners; ensure timely and accurate communication.
• Partner closely with other executive assistants to support companywide rhythms of business and leadership meetings.
• Coordinate travel logistics, including itineraries, accommodations, ground transportation, and expense reconciliation.
• Liaise with internal stakeholders to support initiatives and information flow.
• Process invoices, expenses, and procurement-related administrative workflows with accuracy and timeliness.
• Support the team's initiatives by assisting with research, data summaries, presentation formatting, and meeting preparation.
• Track action items, follow up on deadlines, and help ensure initiatives move forward as planned.
• Manage complex, shifting calendars; prioritize meetings, resolve conflicts, and ensure leaders are prepared for every engagement.

Requirements

• Highly reliable, accountable, and committed to exceptional execution.
• Excellent written and verbal communication skills.
• 7+ years of Executive Assistant experience supporting VP-level or C-suite leaders (supporting multiple executives a strong plus).
• Exceptional organizational skills and attention to detail.
• Professional demeanor with strong interpersonal skills.
• Service-oriented mindset with a “no task too big or too small” approach.
• Proactive, anticipatory, and able to think several steps ahead.
• Strong proficiency in Microsoft Office Suite (Slides/PowerPoint, Sheets/Excel, Docs/Word).
• Ability to exercise strong judgment, discretion, and confidentiality.
• Proven experience managing complex calendars and high-volume scheduling.
• Calm under pressure and able to handle ambiguity.
• Experience arranging travel.
• Demonstrated ability to operate independently in a fast-paced, frequently changing environment.

Benefits

401(k) with employer match

Medical, dental, and vision insurance

Legal assistance and identity protection

PTO, company holidays, and parental leave

Pet insurance

Paid training and certifications

Employee assistance program (EAP)

Training + Development

Interview process

Visa Sponsorship

Security clearance