Description

The Payroll Supervisor manages the company’s payroll operations across Canada for roughly 800 field and office employees, including hourly unionized, non‑union, and salaried staff paid weekly. The role ensures accurate, timely payroll delivery while maintaining compliance with federal, provincial, and collective‑agreement regulations, and supports system and process improvement initiatives.

Key duties include full‑cycle weekly payroll processing, accurate application of pay rules, overtime, shift premiums, union dues, benefits, and statutory deductions, as well as payroll reconciliations, journal entries, and coordination with Finance for labour costing and general‑ledger accuracy. The supervisor also handles year‑end activities such as T4/RL‑1 preparation, reconciliations, and government filings.

The position collaborates with HR, Finance, and IT to improve integration between payroll, HRIS, time‑tracking, and accounting systems, identify automation opportunities, develop reporting dashboards, and evaluate, select, and implement new payroll solutions. It also leads payroll integration for newly acquired companies, aligning processes, benefits, and system access while providing training and communication.

Leadership responsibilities involve supervising, coaching, and developing payroll team members, fostering a culture of accuracy and accountability. The supervisor partners with HR on employee‑lifecycle events, works with Finance on reporting and budgeting, and builds strong relationships with operations leaders and branch managers to ensure responsive payroll support.

• Manage full‑cycle weekly payroll for approximately 800 employees across multiple provinces and business units.
• Ensure accurate application of pay rules, overtime, shift premiums, travel pay, union dues, benefits, and statutory deductions.
• Oversee payroll reconciliations, journal entries, and collaborate with Finance for labour costing and GL accuracy.
• Maintain compliance with collective agreements, CRA, and provincial employment standards; handle audits and government inquiries.
• Lead year‑end payroll activities, including T4/RL‑1 preparation, reconciliations, and government filings.
• Partner with HR, Finance, and IT to integrate payroll with HRIS, time‑tracking, and accounting systems and automate manual processes.
• Develop dashboards and standardized reports to support management decision‑making.
• Support evaluation, selection, implementation, testing, and training for new payroll systems.
• Lead payroll integration for newly acquired companies, harmonizing pay practices, benefits deductions, and system access.
• Supervise, coach, and develop payroll team members, fostering a culture of accuracy and accountability.
• Collaborate with HR on hires, terminations, pay changes, and benefits; work with Finance on reporting and budgeting.

Requirements

Classic Fire + Life Safety is a leader in the fire protection and life safety industry, emphasizing that its talented, knowledgeable, and motivated staff make the difference. The company partners with customers to keep buildings and occupants safe throughout construction, modernization, system upgrades, and preventative maintenance.

Qualified candidates hold a diploma or degree in Accounting, Business Administration, or a related field, possess the Payroll Compliance Practitioner (PCP) designation (PLP preferred), and have at least seven years of progressive payroll experience, including supervisory roles in multi‑entity, multi‑province, unionized environments. Experience with payroll system implementations, post‑acquisition integration, major payroll platforms, and advanced Excel/data analysis is essential.

• Required: Diploma/degree in Accounting or Business, Payroll Compliance Practitioner (PCP) designation, 7+ years payroll experience, supervisory experience in multi‑entity, multi‑province, unionized settings.
• Preferred: Payroll Leadership Professional (PLP) designation, experience with post‑acquisition integration, familiarity with ADP Workforce Now, Ceridian Dayforce, UKG, WorkDay, or Jonas.
• Key attributes: deep knowledge of Canadian payroll legislation, strong analytical and process‑optimization skills, excellent communication and stakeholder management, project management capability, high integrity and discretion.

Benefits

CFLS values a caring workplace, local community involvement, and offers a full‑service fire protection contracting environment. Employees enjoy a great working atmosphere with opportunities for career advancement, comprehensive group benefits, educational assistance, referral bonuses, and social events that build camaraderie.

Training + Development

Interview process

Visa Sponsorship

Security clearance