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Executive & Personal Assistant to the CEO
Egis In Canada
Assist the regional CEO with executive and personal tasks, travel, and visa coordination.
3d ago
Junior (1-3 years), Expert & Leadership (13+ years)
Full Time
Toronto, Ontario, Canada
Hybrid
Company Size
20,500 Employees
Service Specialisms
Engineering
Consulting
Project Management
Design
Architecture
Construction Services
Urban Planning
Transport Infrastructure
Sector Specialisms
Buildings and property
Infrastructure and transportation
Earth, environment and community
Water and resources
Rail and transit
Role
What you would be doing
travel coordination
stakeholder liaison
document tracking
expense processing
administrative support
calendar management
- Coordinate all business travel arrangements (flights, accommodations, ground transportation, visa requirements, itineraries). This may require after hours support for last minute changes to arrangements;
- Liaise professionally with internal teams, clients, and stakeholders on behalf of the CEO and working closely with the CEO’s Chief of Staff;
- Track and monitor expiration/renewal dates for personal documentation such as driver’s license, multiple international visas/passports, etc.;
- Prepare, process, and reconcile corporate expense reports in a timely and accurate manner;
- Handle ad hoc personal errands and special projects as assigned, ensuring confidentiality and discretion at all times.
- Managing CEO’s administrative tasks;
- Manage a complex business calendar, including scheduling meetings, coordinating appointments, and handling last-minute changes across multiple time zones;
What you bring
microsoft office
french
5 years
c-level
organizational
calendar management
- Proven ability to manage complex calendars and international travel logistics;
- Excellent organizational and time-management skills with a high attention to detail;
- French language proficiency is considered an asset;
- Proficiency in Microsoft Office Suite and familiarity with modern productivity tools;
- Minimum 5 years of experience supporting C-level executives in a combined business and personal assistant capacity;
- Ability to adapt quickly, multitask effectively, and thrive in a fast-paced multicultural environment;
- Discretion and sound judgment in handling confidential and sensitive information;
- Strong written and verbal communication skills with comfort in communicating with an international audience;
- Must be legally eligible to work in Canada and able to travel occasionally, if required.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
Revenue €2.16B
Global Revenue 2024
Generated over €2.16 billion in revenue globally in 2024, demonstrating strong financial performance.
100 Countries
Global Presence
Operates in over 100 countries, showcasing extensive international reach and influence.
1,000 Professionals
Canadian Workforce
Employs over 1,000 professionals across 13 offices in Canada, indicating significant local expertise.
- Operating across mobility, infrastructure and the built environment, they design, build and operate intelligent systems from idea to operation.
- Strong leadership in Canada, with a new CEO appointed in 2024 to steer growth and integration in North America.
- Recognized with top industry awards, including Ontario Engineering Project Awards for excellence in bridge engineering.
- Teamwork and collaboration
- Innovation and creativity
- Customer focus
- Integrity and responsibility
- Agility and adaptability
- Excellence and continuous improvement
2050 net-zero goal
Emissions Target
Aiming to achieve net-zero emissions by the year 2050 through comprehensive sustainability initiatives.
- Incorporating sustainability in every project
- Commitment to minimizing environmental impact
- Developing eco-efficient infrastructure solutions
- Supporting circular economy initiatives
- Integrating renewable energy solutions into designs
- Commitment to building a diverse workforce
- Focus on gender balance and equality
- Implementation of training programs for inclusivity
- Active support for women in leadership roles
- Monitoring progress through regular diversity metrics
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