Document Control Specialist
Rosendin
Manage project documents, filing, correspondence, reporting, and records.
7 days ago ago
Junior (1-3 years)
Full Time
Mount Juliet, TN
Office Full-Time
Company Size
5,000 Employees
Service Specialisms
Electrical Services
Construction
Design-Build
Engineering
Preconstruction
Project Management
Technology Services
Maintenance Services
Sector Specialisms
Commercial
Industrial
Municipal
Highway
Transit
Aviation
Specialty Projects
Role
What you would be doing
document management
compliance reporting
record keeping
monthly reporting
data entry
rfi tracking
- Manage documentation, compliance reporting and all filing system developments.
- Assists in preparation of reports and Power Point presentations; development and updating of project administrative procedures and in maintenance of project manuals and library.
- Archives all project records and maintains record keeping of such documents.
- Works with Construction Management Team to prepare and submit monthly reports.
- Input daily project information into the computer system.
- Tracks and manages the resolution of RFI's, submittals, and change orders.
- Prioritize and manage multiple tasks, changing priorities as necessary
- Reviews, logs, and acts upon incoming and outgoing documents associated with project.
- Performs administrative functions such as filing; correspondence log maintenance; processing incoming and outgoing correspondence and transmittals into the hard file and electronic database system; record and store photographs; schedule meetings.
What you bring
associate degree
1-year exp
microsoft office
oracle
10-key
attention detail
- Occasional lifting of up to 30 lbs.
- Associate degree in Business Management or related discipline
- Attention to detail is necessary; strong analytical skills favored
- Work under pressure and adapt to changing requirements with a positive attitude
- Oral and written communication skills as required for the position
- Computer, filing, and 10-key skills required
- Remarkable level of discretion and interpersonal skills to handle sensitive and confidential matters and documentation
- Minimum 1-year previous document control experience, preferably in a construction environment
- Self-motivated, proactive and an effective team player
- Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
- Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
- General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.
- We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.
- Charitable Giving Match with our Rosendin Foundation
- Medical, Dental, Vision Insurance
- Term Life, AD&D Insurance, and Voluntary Life Insurance
- Pre-tax Flexible Spending Plans (Health and Dependent Care)
- 17 PTO days per year plus 10 paid holidays
- Disability Income Protection Insurance
- ESOP - Employee Stock Ownership
- Annual bonus program based upon performance, profitability, and achievement
Information not given or found
Interview process
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Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
1919 Founded
Company Established
Rosendin was established in 1919, marking over a century of contributions to the electrical contracting industry.
- Provides comprehensive services in electrical design, installation, and maintenance.
- Works on projects across various sectors, from high-rise buildings to large-scale infrastructure.
- Specializes in both traditional electrical systems and cutting-edge energy solutions, including solar and sustainable technologies.
- Known for its high-quality work on complex, large-scale commercial, industrial, and utility projects.
- Reputation for safety and technical expertise makes it a go-to partner for major contractors and developers.
- Continues to adapt to evolving technologies and client needs, including expanding into smart building solutions.
- Building Quality, Building Value, Building People.
- Vision/Purpose: Lead. Inspire. Build.
- Core Values: WE CARE: We are an organization built on integrity. We create an environment that empowers people to work safely, to be at their best, and to respect one another.
- Core Values: WE LISTEN: Our success is based on hearing and understanding the objectives of our customers. We build relationships.
- Core Values: WE SHARE: We collaborate, we inspire, we challenge one another.
- Core Values: WE INNOVATE: People will remember us for the solutions we provide. Entrepreneurial ideas are encouraged and promoted continuously raising industry standards.
- Core Values: WE EXCEL: The quality of our work will represent us for years to come. We take pride in what we build. It is our legacy.
Women 9%
Construction Workforce
Percentage of women in the construction workforce industry-wide.
Craft Roles 3%
Industry Representation
Percentage of women in craft roles within the construction industry.
Black 6%
Construction Workforce
Percentage of Black or African American workers in the construction workforce compared to 12% of the overall U.S. workforce.
46% Closeted
LGBTQ+ Workers
Percentage of LGBTQ+ workers who remain closeted at work, as highlighted by industry statistics.
- Zero tolerance for discrimination, harassment, hazing, and bullying; committed to building a culture that is diverse, safe, welcoming, and inclusive.
- Promoting equality and diversity through meaningful action including education, training, donations, and partnerships.
- By 2020, committed to the AGC Culture of Care pledge to create an environment where every employee has the opportunity to reach their full potential.
- By 2030, the company aims to win hearts and minds of employees, attract and retain the best talent, and promote from within.
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