Senior Property Administrator

Description

• Coordinate and administer year end accrual process with accounting and site team
• Oversee annual rental notices and year-end adjustments by the deadline dates; ensure final billings are issued promptly
• Oversee the timely collection of rents and other tenant billings; including arrears
• Set-up and monitor the Contractor/Vendor supplier lists in the vendor maintenance program
• Issue monthly tenant statements and regularly reconcile their accounts; respond to tenant lease inquiries
• Liaison with tenants and suppliers; respond quickly to payable inquiries and disputes regarding invoices; maintaining a strong focus on good customer service.
• Track and administer capital project expense billing, assist with capital expense project close out
• Deposit tenant cheques to appropriate accounts and post to tenants’ accounts on property management software
• Complete various reports; including monthly Accounts Receivable reports and Payables reports by deadlines, asset reports
• Work with tenants and accounting to respond to year end variance questions and account reconciliations
• Oversee all supplier invoices are processed following established policies and procedures; including proper set up, back up, proper coding and are processed within the expected timeline
• Ensure proper file management and archive of files, for receivables, payables and tenant lease files
• Administer the purchase order system and contract administration, including development of an annual contract summary to ensure renewals are in place before expiry.
• Assist with year-end vacancy credit document submission, and vacancy reporting for monthly janitorial credit billing
• Assist the Property Manager in various forms of rental recoveries
• Manage lease charge backs to tenants, monitor the recovery of costs based on tenant lease allowances
• Assist the Property Manager in the budget preparation and data entry into Yardi.

Requirements

• Excellent customer service skills that enable you to meet client needs
• 5+ years of experience in property administration
• Related post-secondary education (accounting, business, finance, and/or economics)
• Exceptional communications, organization, interpersonal and time management skills.
• Ability to work both independently and as part of a team
• Are proficient in both MS Offices applications and property management systems
• Proven organizational and multi-tasking skills; able to cope with changing client needs and deliver successful results within the time frame.

Benefits

• A friendly, welcoming, and supportive culture
• Half-day every Friday before a long weekend
• Eligible to participate in our annual performance based bonus program
• Up to $5,000 annual mental health coverage
• 3 paid personal days per year
• Up to $2,000 annual education allowance
• A comprehensive health benefits plan that supports you and your family
• 3 weeks of vacation per year

Training + Development

Interview process

Visa Sponsorship

Security clearance