Administrative Assistant- Safety

Description

use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or

While performing the duties of this position, the team member is frequently required to stand, walk, sit,

• Prepares drafts of written correspondence, meeting minutes, reports, and documents. Maintains confidentiality of day-to-day department activities.
• Assist with event planning and coordination.
• Conduct Safety orientations.
• Make badges; liaise with security
• Handle all meeting logistics, including booking conference rooms, setting up IT, preparing/obtaining agendas, catering, and presentation materials. Coordinate any follow-up actions as needed.
• Assist in proofreading and assembling information for Safety Minutes, Lessons Learned, etc. Distribute to appropriate team members as required.
• Reads and routes incoming mail/e-mail. Locates and attaches appropriate file to correspondence to be answered by Manager.
• Review and update department budget and expenses.
• Ensure timesheets are completed and turned in on time.
• Ensure that the team’s area is organized and functional.
• Attend meetings as directed to prepare agendas, take notes, and follow up on action items.
• Prepare and assemble presentation materials.
• Schedule meetings with team members.
• Ensure expenses received are input into Concur accurately and timely.
• Provide general information and administrative support, including special projects and initiatives, scheduling appointments, conferences, ordering supplies/equipment, and meetings.
• Participate in training and professional development activities.
• Perform delivery intake inspections in accordance with submittals of required materials.

Requirements

balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision

abilities required include close vision.

Generally, normal office environment where noise level is moderate and temperature/humidity is

• May require knowledge of applications specific to the department assigned with a willingness to learn new programs as needed by the department.
• Familiarity with submittals and construction material protocols.
• Must possess basic computer skills including the ability to utilize Microsoft applications (Word, Excel, PowerPoint, Outlook, etc.), tablets and smartphones. Experience with Procore and SharePoint is a plus.
• Adapt to changing priorities and handle multiple tasks simultaneously.
• A minimum of 2 years of construction experience and/or logistics documentation experience.
• Team member must have strong organizational, time management and commutation skills.
• The selected candidate will have excellent communication skills.
• Experience in safety, construction or engineering firm is highly preferred.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance