Executive Assistant - Procurement Department

Description

• Support the procurement team in administrative tasks, including vendor management and contract administration
• Draft, proofread, and organize procurement documentation, ensuring all materials meet quality standards
• Handle sensitive information related to procurement activities with integrity and confidentiality
• Assist in tracking procurement project timelines, deliverables, and budgets to ensure goals are met
• Provide comprehensive administrative support to the Procurement Department, including managing executive calendars, scheduling meetings, and organizing travel arrangements
• Act as a liaison between the Procurement team and internal/external stakeholders, facilitating clear communication and information flow
• Maintain organized electronic and physical filing systems for procurement documents and contracts
• Manage meeting logistics, prepare meeting agendas, and document minutes to track discussions and commitments
• Assist in preparing presentations and reports for executive meetings and stakeholder engagements

Requirements

• 2-5 years of experience as an Executive Assistant or in a similar administrative support role, preferably within a procurement or supply chain environment
• High level of professionalism and ability to handle confidential information with discretion
• Experience in vendor management and understanding of procurement processes is highly desirable
• Bachelor's degree in Business Administration, Supply Chain Management, or a related field
• Outstanding written and verbal communication abilities
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and procurement software
• Multitasking ability and adaptability in a fast-paced work environment
• Excellent organizational skills and attention to detail

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance