Documents Controls Specialist

Description

• Recognize issues, advise and confer with leadership and project team on matters affecting projects records, documents and deliverable products.
• Support project team in presentations/reports to clients.
• Receive, log, track, and distribute documents in both electronic and paper format for project record maintenance.
• Refine and improve services in response to changing technological environment and Client expectations.
• Liaise with project team to proactively address documentation issues to promote project success.
• Support the development and maintenance of periodic status reports to keep management informed of project progress.
• Support Project Manager in the collection/distribution of data, communications, and coordination of team deliverables.
• Serve as dedicated communications hub for project staff by maintaining records, assembly and distribution of documents using a variety of tools including Microsoft SharePoint, BlueBeam, CMiC, and others.
• Assist in developing and adhering to project document control procedures including properly updating and maintaining record keeping databases.
• Work in a manner to ensure your personal safety and that of fellow employees by following company health and safety guidelines and policies.
• Duties may also include word processing; answering phones; purchasing equipment; filling in for other staff' daily/weekly/monthly coordination of administrative tasks such as managing calendars, travel, expenses, meeting minutes, etc.; other project related activities as needed.

Requirements

• Excellent communication skills as well as strong attention to detail.
• Preferred 2-4 years minimum document management, quality control, information technology or other similar experience.
• Proficient with Outlook, Bluebeam, and document control software such as SharePoint.
• Four-year degree in business, engineering, construction management, or related field or equivalent combination of experience, skills, and training or equivalent combination of experience, skills, and training.

Benefits

• Paid Sick and Safe Leave
• Anticipated pay range for this position is at $30 - $35 an hour, based on experience.
• Paid Parental Leave Program
• Paid Time Off
• Voluntary benefits at discounted group rates for accidents, critical illness, and hospital indemnity
• Group health & welfare benefits including options for medical, dental and vision
• 10 Paid Holidays
• 401(k) Plan (company matching contributions up to 4%)
• 100% company-paid benefits including Employee Life Insurance & Accidental Death & Dismemberment (AD&D), Spouse and Dependent Life & AD&D, Short Term Disability (STD), Long Term Disability (LTD) (after 60 day waiting period for STD & LTD only), Employee Assistance Program and Health Advocate
• Employee Referral Program

Training + Development

Interview process

Visa Sponsorship

Security clearance