Business Support Specialist VII

Description

• Track employee appointment dates and reports statuses to supervisors and the Administrative Officer.
• Coordinate the physicals of new federal appointments with the supervisor, applicant, and service provider.
• Assist supervisors with completing document requirements for various personnel actions including promotions, conversions, extensions and recruitments.
• Follow up with staff and supervisors to ensure new employees complete all identified requirements.
• Perform a variety of word processing duties such as compose/type correspondence, reports, forms, and labels from a multitude of sources, scan and edit a variety of documents; dispatch all incoming and outgoing mail in accordance with current security/safety requirements including FedEx, UPS or other overnight deliveries and record them appropriately, coordinate and notify delivery recipients, approximately 15 deliveries per day; maintain and order FedEx, UPS and USPS mailing supplies and forms, approximately 1 time per month.
• Assist new employees with Entry on Duty requirements including outlining necessary training requirements and coordinating needs identified by supervisors.
• Sends the future employee along with their position description to the designated provider.
• Assist staff with documenting current procedures for posting on internal organization website.
• Provide backup coverage for processing non-referencing payments and credit card adjustments in Financial Business Management System.
• Work with the supervisor to appropriately fill physician requirements on the federal physical form.
• Provide front desk and reception duty coverage and must provide exceptional customer service.
• Provide monthly reviews of staff credit cards statements to ensure proper documentation has been submitted with statement.
• Coordinate staff personnel actions with Administrative Officer.
• Update Organizational chart as needed.
• Maintain records of the status for each employee and reports weekly the status of all employees to the Administrative Officer.
• With the oversight of senior administrative staff, will enter personnel actions into the personnel system.
• Responsible for receiving and signing for deliveries, answering phone, transferring calls, processing and delivery of mail and package notifications, as well as, fulfilling accounting duties.

Requirements

• Must have experience communication with senior leadership and personnel includig having a positive attitude and professional presence.
• Experience with CONCUR travel system a plus.
• Prior Government experience a plus.
• Must be US Citizen able to obtain and maintain customer background check /PIV card before starting work.
• Basis+ experience helpful.
• 2-3 years’ administrative type experience (including Receptionist, Clerical, Administrative, Business Support, and other relevamt skills).
• Must have multi-tasking experience and ability to re-prioritize throughout the day.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance