Administrative Assistant (Property)

Description

• Provide change of address information for residents.
• Attend Board of Directors meetings as required, take minutes, and submit for review by the LCAM.
• Provide support to legal counsel and real estate agents as instructed by the LCAM.
• Coordinate with vendors, contractors, and other service providers as authorized by the Board and LCAM.
• Answer incoming calls, assist callers, and forward messages to LCAM, board members, or maintenance staff as necessary.
• Greet and assist guests in the management office, ensuring a positive experience.
• Maintain records for the gate entry system, serving as the system administrator.
• Coordinate application processes for new residents, provide welcome packages, and assist in new owner orientation.
• Maintain up-to-date emergency contact information and update the Association’s Information Sheet.
• Type and manage violation letters, organize unit owner files, and handle correspondence.
• Order office supplies, process incoming mail, and manage invoices with LCAM approval.
• Prepare notices for meetings under LCAM supervision and coordinate mass mailings for the Association.
• Prepare and dispatch work orders based on service requests, and maintain the computerized work order system.

Requirements

• Must be able to lift up to 15 pounds at times.
• Strong communication skills, both written and verbal.
• High School/GED or equivalent
• Ability to maintain confidentiality and handle sensitive information.
• Prolonged periods sitting at a desk and working on a computer.
• Excellent organizational and multitasking abilities.
• 1 year in property management experience or office administration experience (preferred)
• Ability to work independently.
• Previous experience in administrative roles or property management is preferred.
• Proficient in MS Office Suite and comfortable working with computerized systems.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance