Description

Key duties include providing administrative support across all departments, managing accounts payable and receivable, overseeing the budgeting and forecasting cycle, and coordinating the short‑term leasing program. The manager also administers lease agreements in Salesforce, processes rent and insurance documents, and handles fleet‑management tasks such as PIN maintenance and vehicle expense reconciliation. Additional responsibilities involve maintaining service‑agreement documentation, tracking DocuSign and insurance files, ordering office supplies, drafting reports, and updating company policies.

The role may also support marketing initiatives, assist with hiring and training of administrative staff, evaluate their performance, and process weekly payroll and new‑hire paperwork through Workday.

• Provide cross‑departmental administrative support and ensure timely project completion.
• Manage accounts payable, accounts receivable, procurement cards, and petty cash.
• Participate in budgeting, forecasting, and short‑term leasing coordination.
• Administer lease agreements in Salesforce, processing rent, sales, overage, and insurance documents.
• Oversee fleet management, including PIN maintenance and vehicle expense reconciliation.
• Maintain service‑agreement, DocuSign, and insurance documentation.
• Order office supplies, draft reports, and update company policies and procedures.
• Support marketing events, promotions, sponsorships, and collateral management.
• Assist in hiring, training, and evaluating administrative assistants or receptionists.
• Process weekly payroll and new‑hire documentation in Workday.
• Supervise and coach staff, delegating tasks as needed.
• Analyze financial reports and extract key information.
• Utilize Yardi, Microsoft Office, Salesforce, and web‑based software for daily operations.

Requirements

The Office Manager position is based at the Dover Mall and reports to the General Manager. This role provides ongoing support to the center management staff, requiring independent planning, prioritization, and strong time‑management skills. The incumbent is expected to evaluate alternatives, apply best practices, and complete tasks efficiently.

Candidates must hold a high school diploma (or equivalent) with 3‑5 years of fast‑paced administrative experience, preferably in office management. Required skills include supervisory and coaching abilities, knowledge of financial reporting, accounts payable/receivable using systems like Yardi, and proficiency with Microsoft Office, Salesforce, and web‑based software. Strong communication, organization, conflict‑resolution, and multitasking capabilities are essential.

• Demonstrate strong communication, conflict‑resolution, and multitasking skills.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance