Environmental Project Coordinator

Description

• Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples, as directed.
• Maintain, communicate, and track milestones to project team.
• Maintain spreadsheets or other tracking systems regarding status of proposals and projects.
• Provide a variety of project support related tasks involving document management.
• Keep appropriate project team members informed of status, delivery issues, and other areas as needed.
• Receive, process and forward client opportunities/requests for proposals and task orders to offices to initiate proposal process or work authorization and follow-up as needed.
• Partner with financial analysts/ accountants and the project team to review, track and provide updates on proposal and project status/milestones, project billing, budgets, and timelines/ schedules to ensure contract requirements and management policies are being followed.
• Works directly with Terracon Client Service Managers and/or Client Service Specialists to incorporate and progress the use of Compass, both internally and externally.
• Support project/program leadership with client communication plans.
• Works with offices to ensure that client specific requirements are understood and followed.
• Partner with financial analysts/ accountants and the project team to support proposal and project registration setup as needed.
• Coordinate proposal/opportunity response with local offices, including coaching them on key client requirements
• Manage document processes and systems to support control and availability of project and client documentation to local office/operations.
• Draft communications & documentation and perform updates to systems including TerraNet and CRM.
• Be responsible for maintaining quality standards on all projects.
• Schedule/coordinate utility locating services and clearances as needed for projects.
• Work with NAM to develop/maintain any Program Manual or related documents.
• Partner with financial analysts/ accountants and the project team to assist with oversight of management and tracking of budgets and schedules.
• Support project/program manager with resource management and resource assignment.
• Partner with financial analysts/ accountants and the project team to review project billing activity to ensure compliance with contract requirements and management policies.
• Provide document control for projects per established processes to ensure adherence to quality standards and project requirements.
• Interact with key client contacts as needed or as directed.
• Maintain updates to project status including timelines and deliverable dates and financial data.
• Works with offices on change order requests to ensure timely delivery to client and approval.
• Collaborate with local office/operations to complete document compliance of projects, aligned with scope and within schedule.
• Schedule and communicate with the client regarding project report status and delivery schedule.
• Works with client to access and work within external systems, if applicable and required.
• Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Coordinate document processes and systems to support control and availability of project and client documentation to local office/operations including tracking & routing of documentation.
• Schedule and communicate with the client regarding project report status, delivery schedule, system access.
• Partner with financial analysts/ accountants and the project team to draft reports, templates, proposals, fee estimates, and change orders for projects.
• Provides training and coaching to operational project managers and team members on the use and applicability of Compass to enhance the Client Experience.
• Assist and support for overall project delivery (cost, schedule, quality, information, contracts) on multiple project assignments.
• Promote and provide training and coaching to Operations on the use of Terracon client programs and systems.
• Coordinate client opportunities/requests for proposals, task and change orders to offices including providing clarification of key project and client requirements.
• Partner with financial analysts/ accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR).
• Maintains and updates project or program-level Compass, as applicable.
• Track and route documents into internal and/or external systems complying with client protocols and requirements.
• Assist with updates to TerraNet resource sites and/or CRM with client specific requirements, templates, communication, etc., related to scope, pricing, delivery, quality, as well as maintain and update key client contacts associated with the account.

Requirements

• Fluent in Microsoft Office applications.
• A valid driver’s license with acceptable violation history may be required.
• Associate or bachelor’s degree in related field preferred.
• Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable)
• High school diploma and a minimum of 4 years’ related experience.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance