Accounts Payable Specialist

Description

The Accounts Payable and Administration Specialist will be responsible for processing, reviewing, and accountability of all financial transactions and direct support to the Accounting Team and Executive Leadership Team. Activities include accountability of all credit card transactions, managing invoices and payments, reconciliation, serving as the first point of contact for all visitors, and other administrative office duties as needed. The Accounts Payable and Administration Specialist has a strong understanding of Accounts Payable, Administrative functions, and exceptional customer service skills.

• Works as part of a team to ensure subcontract certified payroll and insurance tracking is accurate and completed in a timely manner
• Assist with coordinating all office meetings and events; responsible for setup and cleanup of conference room and other meeting locations, and assist with preparing all required materials
• May be asked to assist with the review, importing, and processing of weekly payroll
• Responsible for the daily management and receipt of all vendor invoices; ensuring required information is accurate, recorded, and exported for Accounts Payable (AP) processing
• Responsible for tracking, accountability, and documentation for all company vehicles to include registration, insurance, and maintenance receipts
• Serves as the first point of contact for welcoming visitors to the company and provides exceptional customer service to VIPs, customers, vendors, and employees
• Responsible for the monthly audit and reporting for all office equipment and ordering necessary office supplies or service orders to keep equipment operational
• Completes a review and summary of weekly bank deposits and assists with bank account reconciliation
• Responsible for receiving and recording all credit card receipts to assist with monthly credit card reconciliation

Requirements

PREFERRED2 years of construction industry-related experience

• Ability to operate independently and meet all required deadlines (i.e. accounting deadlines, payroll submission, etc.)
• Excellent verbal, written, and interpersonal communication skills
• Proficient with Microsoft Office Suite or related software
• Must be able to lift up to 15 pounds at times
• Must be able to drive and pick up supplies and other items as needed
• Prolonged periods of sitting at a desk and working on a computer
• 1 year of office administrative experience
• Driver’s license and clean driving record
• 1 year of accounting experience
• Ability to read, interpret and apply rules, regulations, policies and procedures within a heavily regulated industry
• Ability to apply strong analytical and problem-solving skills to complex situations and positively affect overall outcomes
• 2 years of payroll experience
• High school diploma
• 2 years of accounting experience

Benefits

Cornerstone offers a competitive salary and bonus program (up to 15% of base salary), full medical, vision, and dental coverage for employees and their families, a 401(k) with 2–5% match, generous PTO, and paid holidays including a full break from Christmas through New Year’s. These benefits reflect our commitment to supporting employees’ success, well-being, and work-life balance, making Cornerstone a top choice for a rewarding career.

ACCOUNTS PAYABLE

Training + Development

Interview process

Visa Sponsorship

Security clearance