Administrative Assistant

Description

• Provide support with cash application or vendor payment processes as needed.
• Participate in month-end and year-end closing procedures.
• Assist with corporate credit card transaction management and employee expense reimbursements.
• Assist project managers and marketing staff with production of materials.
• Open, date-stamp, sort, and distribute all incoming mail and courier deliveries.
• Create purchase orders for incoming invoices and route them for approval.
• Maintain office cleanliness, organization, and inventory of supplies.
• Assist with meeting coordination, including meal orders and conference call setup.
• Perform front desk and reception duties, including answering phones, managing emails, and processing mail.
• Arrange courier pick-ups and maintain records of deliveries and shipments.
• Greet visitors courteously, determine their needs, and notify appropriate staff members
• Support reconciliations of various balance sheet accounts and maintain assigned accounting schedules.
• Provide administrative support for marketing proposals.
• Screen incoming calls for designated managers.

Requirements

• Courteous, professional telephone and in-person communication skills.
• Proficiency with standard computer software, including word processing and spreadsheets.
• Ability to operate common office equipment (phones, voicemail, printers, fax machines, copiers, calculators, mail machines).
• Strong interpersonal, customer service, and written communication abilities.
• Teamwork-oriented with strong organizational skills.
• 1–2 years of bookkeeping experience preferred.
• Basic math competency.
• High school diploma or GED required; Associate degree preferred (business or accounting coursework a plus).
• Creativity, negotiation, and light selling skills are a plus.
• Ability to exercise discretion, independent judgment, and sound decision-making

Benefits

• Health (PPO and HSA options), dental, and vision insurance fully covered for full-time employees and available for family and dependents
• 8 paid holidays
• 3 days paid bereavement leave, as needed
• Professional training and development opportunities
• 401k retirement account match
• 2 to 4 weeks of vacation depending on experience
• Bonus program
• Employee assistance program
• Reimbursement for continuing education
• Flexible schedule
• Life and disability insurance
• 1 hour of sick leave for every 30 hours worked

Training + Development

Interview process

Visa Sponsorship

Security clearance