Payroll & AP Specialist

Description

• Charge expenses to accounts and cost centers by analyzing invoices and recording entries
• Administer employee benefits, payments, related documentation, and monthly reconciliation
• Verify attendance, hours worked, and pay adjustments, accurately posting information into designated records
• Handle inquiries from managers and employees and assist with project work and internal reporting
• Verify and maintain vendor accounts by reconciling monthly statements and related transactions
• Complete full-cycle bi-weekly and/or monthly payroll for all staff (salary and hourly)
• Issue payments and control expenses by receiving, processing, verifying, and reconciling invoices
• Process semi-monthly employee expense claims
• Reconcile payroll-related GL accounts and take ownership of year-end duties, including balancing T4's, T4A's, and issuing ROE’s
• Pay vendors by scheduling and preparing cheques/electronic payments, and resolving purchase order, contract, or payment discrepancies
• Report sales taxes by calculating requirements on paid invoices and maintain historical records
• Collaborate closely with HR on all payroll and benefit activities (new hires, departures, pay increases, leaves of absence)
• Track employee vacation and banked days and prepare monthly reports summarizing earnings, taxes, and deductions
• The role involves routine use of standard office equipment (computers, phones). It primarily involves sitting, standing, and walking, with occasional light lifting (up to 20 lbs) required for tasks such as filing and managing documents

Requirements

• Proficient in using Payroll Software such as Avanti, Sage 50, ADP, and general database management
• Intermediate to advanced knowledge of Excel.
• Knowledge of accounts payable and maintaining general ledgers.
• Thorough knowledge and understanding of Canadian Payroll Legislation & Employment Standards.
• Requires regular, intense periods of concentration and a high degree of attention to detail. The ability to effectively multi-task and balance competing priorities is essential
• Ability to work independently, manage your own workflow, and deliver high-quality results with a high degree of autonomy
• 1+ years experience in Accounts Payable.
• 1+ years experience in Full Cycle Payroll Administration.
• Excellent organization and communication skills, with the ability to effectively convey ideas both verbally and in writing and connect professionally with all levels of the organization
• Demonstrating very high integrity, ethical conduct, and trustworthiness when handling sensitive, confidential data
• Meticulous attention to detail and accuracy coupled with exceptional follow-up and verification skills

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance