Assistant / Project Finance Administrator

Description

• Review employee expense reports in a timely manner to facilitate payment and processing.
• Within established deadlines, assist in the billing cycle by generating and distributing prebill reports, facilitate edits per the Project Manager’s direction and finalise invoices with required attachments and documentation. Submission of invoices to clients via email per contractual requirements. (usually done by PM’s)
• Providing ad-hoc branch administrative assistance and support to the AP and project teams as required.
• Assess project revenue by accurately identifying variances and making necessary budget changes and transactional transfers; complete all tasks in accordance with the monthly accounting closing schedule.
• Generate project reports, as required.
• Project finance administration and support for Project Managers across the UK & Ireland.
• Track accounts receivable and accounts payable as needed for project processing.
• Assist in debtors follow up process via emails and telephone calls.
• Ensure appropriate mark-ups and invoice templates are in line with contract provisions.
• Assist in accounts payable process using online supplier portal system – Vendor set-up, raising POs, processing invoices, invoice reconciliation, running reports, supplier queries & project manager liaison.
• Assist in performing electronic timesheet administration procedures.
• Project setup – extract relevant contractual information from client contracts or proposals and set up accurate project information in the accounting database (BST), including, but not limited to:
• Verify and/or edit project rate schedules and other data provided by Project Managers.
• Accurately enter contract value, budget level, scope of services, fee types, payment terms and proper authorisation from project initiation forms.

Requirements

• At least 2 years (4+ preferred) of related project/finance administration experience for a professional services firm, preferably in an engineering, environment, or equivalent combination of education and experience. (required)
• Prior experience with BST, Coupa, Infor or similar accounting systems. (desirable)
• Ability to work in a fast paced, detail and deadline-oriented environment and manage multiple projects simultaneously. (required)
• Working knowledge of Microsoft Office and intermediate to advanced proficiency in Excel. (desirable)
• Accurate data entry (required)
• Demonstrated knowledge of project lifecycle, project costing, contract file administration and comprehension of project performance including revenue and profit. (desirable)

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance