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Property Management Coordinator
Driven Properties
Provides administrative and operational support to the Property Manager, assists with lease documentation through the Ejar system, coordinates tenant communications, and maintains property records.
21d ago
Junior (1-3 years)
Full Time
Jiddah, Makkah, Saudi Arabia
Onsite
Company Size
750 Employees
Service Specialisms
Property Management
Mortgage Advisory
Property Investment
Property Valuation
Property Brokerage
Commercial Real Estate
Real Estate Development and Advisory
Industrial Services
Sector Specialisms
Residential
Commercial
Industrial
Property Management
Real Estate Development Management
Marketing and Web Development
Sales Management and CRM
After Sales Administration
Role
What you would be doing
tenant communication
lease record management
erp updates
tenant support
compliance reporting
presentation preparation
- Collaborate with tenants, service providers, legal, and compliance teams
- Assist in maintaining accurate records of all ongoing leases
- Develop administrative, coordination, and reporting skills through cross-functional projects
- Work directly from the client's, engaging with real-world property operations and stakeholders
- Support collaboration with the client's compliance department on any process or workflow changes
- Update internal ERP systems to reflect changes in lease and tenant status
- Maintain records related to facility management services (e.g., security, cleaning, fire suppression, etc.)
- Prepare routine reports and presentations as requested by the Property Manager or management
- Draft Ejar contracts, renewal documents, and approval papers for new and existing leases under the guidance of the Property Manager
- Communicate with tenants regarding contract activations, renewals, and rent collection
- Prepare updates and presentations on operational challenges for review with the Property Manager and Director
- Assist the Property Manager in compiling reports on repair requirements, maintenance issues, and recommendations for improvements
- Prepare tenant move-in and move-out documentation
- Assist the Property Manager in implementing mitigation strategies as suggested by management
- Support management decisions via high-level reports and presentations
- Compile lists of defaulting tenants and prepare detailed lease summaries for submission to the legal department
- Coordinate with the legal team to provide updates, track case progress, and report new developments
What you bring
property management
facility services
leasing
ejar
erp
communication
- Familiarity with property management operations and facility services
- Gain hands-on experience in leasing, property management, and Ejar system operations
- Strong communication and coordination skills (tenants, legal, compliance)
- Proficiency in MS Office (Excel, PowerPoint, Word); ERP knowledge is an advantage
- Ability to work as part of a team and manage multiple tasks efficiently
- Basic knowledge of leasing processes and the Ejar system
- Comfortable working from client premises and representing the company professionally
- Detail-oriented with strong organizational and reporting abilities
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- defaulting tenants, lease summaries, and legal department coordination may involve background checks.
Company
Overview
2012 Founded
Year Established
The company was established in 2012.
AED 282M
Recent Sales Record
Recent luxury penthouse sales at Bulgari Lighthouse totaled AED 282 million.
- Backed by membership in the exclusive Forbes Global Properties network, it showcases ultra‑luxury listings.
- Handles high‑value deals like multi‑million dollar villas and penthouses across Palm Jumeirah, Downtown and Jumeirah Bay.
- Offers a full spectrum of services: brokerage, leasing, property management, holiday‑home rentals and interior design.
- Advises on global projects—from Riyadh landmark buildings to refurbishing the Ritz‑Carlton in Montreal.
- Known for data‑driven market insights, such as its proprietary Tier‑1 City Index comparing Dubai to New York and London.
- Led by experienced partners and a team of specialist directors across sales, industrial, operations, and design.
- The company's culture emphasizes the importance of employees embodying its values in daily activities.
- Values are integrated into material practices, promotional policies, and daily operations.
- A focus on employee progress through monthly and quarterly awards and team outings.
- Efforts to enhance feedback and transparency include informational meetings, workshops, and 360-degree reviews.
- Flexible working hours and attractive vacation options are provided, particularly for parents.
- Culture is leveraged as a tool to attract candidates who align with the company environment.
- Happy employees are believed to be more engaged, creative, motivated, energetic, resilient, and productive.
- Employees often represent the brand beyond their work responsibilities, acting as unofficial ambassadors.
- Commitment to pioneering innovative building practices and sustainable design principles that reduce carbon footprint.
- Focused on infill developments and full subdivision developments to maximize urban spaces and create new neighborhoods sustainably.
- Prioritize sustainable design and materials as part of community-centric development.
- No explicit net zero target or timeline disclosed on website or LinkedIn.
- Office teams are culturally diverse across nationalities, professional and educational backgrounds.
- Recruitment is based on varied knowledge, background, and personality rather than exact match.
- Value the flow of innovation and improvement through diverse skill sets.
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