Assistant Property Manager

Description

• Prepare and maintain a Project Book for each assigned property that provides information on buildings, utilities, contractors, contracts, emergency procedures, and other information useful to the operation of the property.
• Take action on related incoming telephone calls pertaining to tenant and vendor issues in a timely and professional manner.
• Assist Property Manager in management of vendor service agreements.
• Track vacancies and lease expirations. Work with team to assist in preparing spaces to lease.
• Administer Tenants' compliance with the terms of the lease.
• Respond promptly to leasing inquiries, obtain information related to prospective tenants, apply consistent follow-up with prospective tenants. Refer leasing calls to appropriate leasing associate for follow up.
• Prepare miscellaneous correspondence (default letters, rent increase letters) related to the management of the property.
• Coordinate tenant move-ins & prepare Welcome Packets
• Travel to assigned properties may be required.
• Obtain bids for maintenance contracts, tenant improvements and capital expenditures and analyze for value. Prepare contracts and associated in-house paperwork for expenditures.
• Assist in the preparation of leasing status reports, AR reports, annual budgets, business plans, period reports, etc. for assigned properties.
• Inspect properties for maintenance needs. Coordinate facilities, maintenance and refurbishment needs.
• Implement rent collections procedures to obtain timely collection of rent. Coordinate action/delinquency letters when needed.
• Assist Property Manager with preparing and reviewing operating statements for accuracy and resolve discrepancies with accounting.
• Conduct walk through with tenants prior to occupancy and upon expiration of lease, complete related paperwork for closing out tenant account on a timely basis.
• Prepare lease proposals for review as needed. Review leases, amendments and abstracts for accuracy as required. Monitor the timely flow of lease documents related to assigned properties, through full signature and delivery of documents.
• Work with Property Managers to determine refurbishment plans for vacant spaces, including revised floor plans and changes in use.
• Understand the goals and objectives of each assigned property and assist in administration of the lease. Develop and maintain an in-depth working knowledge of the property, including physical condition, mechanical, structural, etc.
• Maintain and update all lease and property documents and files.
• Assist Property Managers with tenant relations, i.e., move-outs, walk throughs, inspections, etc.

Requirements

• A minimum of three years' experience in property management of commercial properties real estate (industrial, office and/or retail preferred) including handling property maintenance and repair, tenant improvements, tenant complaints, contracts, lease administration and enforcement.
• Proficient computer skills including Microsoft Office and property management software systems (Yardi experience preferred).
• Possess a positive outlook with ability to stay organized and efficient under pressure.
• Utilize good customer service skills when assisting tenant inquiries, vendors and others.
• Dependable, reliable, cooperative. Good interpersonal skills. Able to work in a team-oriented environment.
• Self-motivated with ability to follow-through and exercise good judgment; creative and resourceful.
• Problem solving and analytical skills, and capable of handling multiple tasks.
• Bachelor's Degree preferred but not required
• Valid Driver's License and registered automobile
• Excellent verbal and written communications skills.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance