Executive Assistant, Suffolk Tech

Description

• Organize and plan work to meet deadlines
• Schedule Executive travel arrangements
• Perform a variety of administrative duties, such as typing reports and memos, maintaining computer database, files and performing advanced administrative tasks for top executives
• Develop and maintain computerized spreadsheets and databases to enter information and generate reports
• Coordinate and attend management meetings, responsible for distribution of agendas, compiling of papers, minutes and document management
• Maintain Executive calendar; coordinate appointments, events and meetings
• Identify and analyze critical issues and recommend solutions to problems
• Interpret and apply policies and procedures within limits of authority
• Maintain Executive email
• Compose correspondence, reports, forms, and other documents independently
• Establish and maintain working relationships with Executives, Department Heads and Project Management, staff in other departments, and subcontractors & clients
• Identify problems and implement or recommend solutions
• Organize, prioritize, and coordinate assignments

Requirements

We’re seeking an Executive Assistant to support senior executives based out of our Boston office. The EA must be highly resourceful and enjoy working within an entrepreneurial environment that is mission and results driven and community oriented. At the same time, the candidate must be highly organized and professional, with experience interacting with senior executives and high net worth individuals, and able to carry out their duties in an independent manner. The ideal individual will have the ability to exercise good judgement and self-motivate in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to prioritize and balance multiple projects and tasks. The EA must be able to work under pressure, at times, to handle a variety of regional and corporate activities and confidential matters with discretion. This is a predominantly in-office role.

EEO Statement

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

• Bachelor’s degree and 4 years related experience or 6 to 10 years related experience
• Good written communications
• Technology experience helpful, but not necessary
• Communicate effectively with others individually as well as in small and large groups
• Construction or venture capital experience helpful, but not necessary and/or required departmental experience necessary
• Able to work effectively as part of a team and productively maintain confidentiality of information
• Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring
• Must be tactful and use discretion
• Must be able to work independently with minimum supervision, use independent judgment and leadership techniques
• Basic Math and standard English grammar and usage
• Computer applications used in general office settings, including word processing, spreadsheet, database management, email and internet search engines
• Knowledge of principles and practices of business and managing personnel

Benefits

Working Conditions

The expected salary range for this position (Executive Assistant) in Boston, MA is between $88,000 and $120,000 USD. This represents the typical salary range for this position and is just one component of Suffolk’s total compensation package. Actual salaries may be based on several factors including, but not limited to, skill set, experience, education and other qualifications. Suffolk offers a comprehensive benefits package as part of its overall compensation strategy. Salary ranges may differ by geography and are reviewed regularly to reflect market trends.

At Suffolk Tech, we believe that our total rewards program should offer you and your family the support you need when it matters most. That’s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially.

Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more. For more information, click here .

Training + Development

Interview process

Visa Sponsorship

Security clearance