Coordonnateur des services immobiliers

Description

• Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
• Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.
• Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
• Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
• Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
• Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).
• Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
• Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
• Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
• Completes all corporate safety training.
• Sends, receives, reviews, and tracks H&S documentation.
• Develops scopes of work and requests quotes from service providers where required.
• Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
• Establishes and maintains working relationships with Clients and service providers.
• Uploads all applicable documentation to work orders for reporting and auditing purposes.
• Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
• Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
• Prepares accurate information and various reports for Finance and Management as requested.
• Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.
• Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
• In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
• Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
• Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
• Reviews demand work orders to determine if billable or non-billable.
• Verifies client security requirements and ensures service providers are compliant prior to entering client space.
• Manages time & space of building activities to ensure no conflicting safety hazards.

Requirements

• Ability to work on numerous concurrent tasks and client requests.
• Excellent interpersonal skills.
• Problem Solving and Innovation:
• Knowledge of tendering processes as asset.
• Knowledge of financial management software an asset.
• Strong customer-oriented skills.
• Good communication skills (verbal/written).
• Good computer skills, Microsoft Office & Oracle Cloud an asset.
• High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
• Ability to work collaboratively within a team environment.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance