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Executive Assistant to Chief Technology Officer / Enterprise Applications Manager
Ghd
Provide high-level administrative support to the CTO and Enterprise Applications Manager.
7d ago
Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Brisbane, Queensland, Australia
Hybrid
Company Size
10,000 Employees
Service Specialisms
Engineering
Architecture
Construction services
Consulting
Project Management
Design
Technical Services
Property Development
Sector Specialisms
Water
Energy
Resources
Environment
Property and Buildings
Transportation
Hydrology and Hydrodynamics
Digital Technologies
Role
What you would be doing
document coordination
executive reporting
meeting organization
travel management
calendar management
stakeholder relations
- Proactively manage emails and correspondence, draft responses and notes as directed
- Maintain and coordinate an effective calendar and schedule ensuring the CTO and Enterprise Applications Manager’s competing demands are effectively managed.
- Manage telephone calls and general requests as directed by CTO and Enterprise Applications Manager
- Assist in the production and coordination of quality documents including meeting agendas, minutes, presentations, white papers, executive summaries etc
- Support in the preparation, review and approval of ISLT and other executive reporting requirements
- Organise leadership meetings and IS events including attendee invites, room bookings, accommodation, catering etc
- Maintain a high level of confidentiality and discretion as required
- Provide support to the IS Leadership team as required.
- Provide quality and timely administrative support
- Organise all travel arrangements
- Develop and maintain effective relationships with IS Leadership team and other key IS Managers
What you bring
microsoft office
5+ years
diary management
client focus
tertiary qualification
editing
- Strong experience in diary management and travel arrangements, production of executive-level of documentation and correspondence
- Client-focused – internally/externally
- Highly organised, proactive and self-managing
- Attention to details, planning and organising
- 5+ years' experience in an EA position in a large global professional service firm or similar
- Advanced communication skills – verbal and written
- Effective networking and collaboration with other EA’s across GHD
- Agile, resilient and motivated
- Maintain a high level of professionalism and exercise sound judgement in all verbal and written communication
- Intermediate to advance Microsoft skills – Outlook, Teams, Word, Excel, Powerpoint etc
- Tertiary qualifications and certificates are desirable
- Excellent editing, researching and writing skills
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
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Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
People also searched
Company
Overview
1928
Year Founded
The organization has been evolving since 1928, starting as a small engineering practice and growing into a global powerhouse.
5 Continents
Global Presence
The organization operates across five continents, with key markets including Australia, the United States, and the UK.
- With a focus on innovation, it integrates expertise across various sectors to deliver world-class solutions.
- The organization is known for tackling large and complex projects, such as designing bridges and tunnels and constructing energy-efficient buildings.
- Notable projects include infrastructure development for major cities and energy-efficient solutions for industrial facilities.
- The organization continues to expand its digital and technological capabilities to ensure solutions are cutting-edge and sustainable.
- Safety
- Teamwork
- Respect
- Integrity
2050
Net-zero target validated by SBTi
Science-based target validated by the Science-Based Targets Initiative (SBTi) for achieving net-zero greenhouse gas emissions by FY2050.
2025
Carbon neutral commitment
Committed to achieving carbon neutrality for Scope 1 and Scope 2 emissions by 2025.
70%
Recycled materials in packaging
Boxes for electrical products use 70% recycled materials and are fully recyclable.
- Prioritising direct emissions reductions over purchasing carbon offsets (statement from Enterprise Sustainability Leader)
- Partnered with Decarbonisation Network to support clients' decarbonisation roadmaps and accelerate net-zero goals
- Slimline packaging to reduce material usage and transportation impact
Level 4–5
GDEIB Inclusion Benchmark
Targeting level 4–5 on the Global Disability Inclusion Benchmarking (GDEIB) by 2025.
9 Employee Groups
Resource Groups Established
Established 9 Employee Resource Groups (ERGs) to support various diversity demographics.
- Board‑mandated aim to become #1 in industry for inclusion & diversity
- I&D strategy built on five behaviours: open, informed, accountable, empathetic, bold
- Inclusion & Diversity goals embedded in employee performance reviews
- Awards: Employer of Choice for Gender Equality (2020–2022), Workforce Diversity Award (2021), Disability Equality Index – Best Places to Work for Disability Inclusion (2023)
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