Administrative Assistant

Overview

Admin assistant handling real estate transactions, ads, and office support.

Key Responsibilities

• data entry
• check processing
• lock box
• file coordination
• advertising
• office supplies

Tasks

-Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents -Processes checks for funds involved in real estate transactions -Updates real estate transaction data into computer system -Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner -Orders installation and removal of signs, as well as maintains office sign inventory -Processes documents for new agents, including dues, board fees and applications -Accurately maintains the Lock Box inventory and logs -Process earnest money and commission check deposits -Answers telephone and greets visitors -Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Accurately reports information to the Office Manager, as well as the Accounting Department -Co-ordinate and process files in conjunction with the TC team -Collects, types and processes advertisements for newspapers and television (Showcase of Homes) in conjunction with the Marketing department

Requirements

• word
• excel
• customer service
• problem solving
• high school
• accounting

What You Bring

-Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers. Must possess exemplary customer service skills -Must possess good judgment and problem solving skills -Knowledge of basic accounting, bookkeeping and computer skills required -High school diploma required; business school education desirable; -Must possess strong clerical, statistical and administrative skills -Ability to communicate professionally in oral and written fashion -Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook. Must be able to type with accuracy -Ability to maintain skills required through training offered by the company or outside sources -Prior experience in an office administrative role is preferred -Ability to work independently on confidential material

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About Howard Hanna Real Estate Services

-Known for strong local market presence and exceptional customer service. -Facilitates significant residential and commercial transactions, helping clients buy, sell, and finance properties. -Committed to innovation, leveraging latest technology to enhance client experience and streamline transactions. -Earns recognition for expertise, customer satisfaction, and consistent growth in a competitive industry.

Sector Specialisms