Kablio AI
AI Turbo Recruiter
Want to hear how I work? Hit play.Kablio AI applies for you. You just show up to the interviewKablio AI helps you secure roles in construction, clean energy, facilities management, engineering, architecture, sustainability, environment and other physical world sectors.
Get hired, get rewarded!
Land a job through Kablio and earn a 5% salary bonus.
Exclusive benefits*
Applies only to jobs included in the bonus program.5%Bonus
Information Manager
Mace
Manage document control, QA, and distribution for life‑science capital projects
15d ago
$100,000 - $100,000
Intermediate (4-7 years), Experienced (8-12 years), Expert & Leadership (13+ years)
Full Time
Indianapolis, IN
Onsite
Company Size
7,271 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Property Development
Design
Technical Services
Sector Specialisms
Buildings
Infrastructure
Transport
Residential
Commercial
Industrial
Logistics
Energy
Role
What you would be doing
document control
filing system
quality assurance
naming convention
change orders
drawing transmittals
- Maintaining a uniform filing system:
- Simplify the filing process.
- Create a documentation flow chart that identifies the navigation of the system and where to upload specific documents and whom to notify of specific changes and updates.
- 6-week lookahead of plans, material, and consumption.
- Implement and follow quality assurance program, as documented in the playbook.
- Weekly project report that should include project level schedule.
- Ensure all documentation uses the same file naming convention.
- Completing a quality assurance (QA) check of all information coming into the system and process accordingly via workflow. If a document is not submitted in accordance with the quality protocol established (naming convention, information required on front page of submittals, questions related to multiple trades on an RFI), it should be rejected and resubmitted.
- Change orders/site instructions/directions.
- Manage and maintain the distribution list for all incoming documentation to ensure information is being submitted to the correct parties for approval/information.
- Establishing document logs to track the processing of specific control documents system to be determined:
- Complete audits of all files.
- Attend all NDC node specific meetings.
- Coordinating with project level document control support staff.
- Establish strong relationships with project members.
- Managing and update a document control system to ensure that general program administrative and individual project documents are properly recorded and maintained, requests for information (RFIs) are transmitted and responded to, and approvals or denial of approvals are recorded and communicated.
- Drawing revisions and updates and drawing transmittals.
- Training all staff on document control filing system (the playbook) as necessary.
- Maintaining a system and procedures for the baseline, revision, and distribution of controlled documents:
What you bring
eqt
edms
pmis
jha
change management
microsoft office
- Good customer service skills.
- 6 plus years relevant experience, life science experience preferred.
- EQT - environmental qualification/quality test.
- Basic construction knowledge.
- Proficient in database management and pertinent EDMS/PMIS software.
- All handover and closeout documents.
- Experience in change management, project delivery processes, vendor and construction turnover packages, CQV and or PQ/PV documentation administration.
- Ability to direct project members on following required processes.
- JHA - Job Hazard Analysis.
- Testing and commissioning reports, certificates etc.
- Health and safety related documentation (workers certificates, sign-in sheets, toolbox talks, near-misses, incidents and responds).
- Proficient in Microsoft Office suite.
- Good verbal and written communication skills.
- Ability to understand if an RFI makes sense and who it needs to flow to for a response.
- Safety First - Going home safe and well
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
$1.94B Revenue
Annual Income
Achieved $1.94 billion in revenue and $22 million in net income in 2022.
70 Countries
Global Presence
Operates across five continents and over 70 countries.
2023 Expansion
Strategic Focus
Refocused on core consultancy and construction by divesting its facilities-management arm.
- Founded in 1990 by ex-Bovis professionals aiming to overhaul a confrontational construction sector.
- Headquartered in London.
- Delivers iconic projects such as skyscrapers and transport networks.
- Known for projects like the London Eye, The Shard, and Dubai’s record-breaking Ferris wheel.
- Specializes in sectors including arts, defence, energy & utilities, transport, and stadiums.
- Blends consultancy services with hands-on construction delivery.
- Managing programs such as Ontario’s Metrolinx rail tunnel.
- We are collaborative and work as one team, with shared goals and a focus on performance.
- We are committed to delivering the highest quality, with a focus on excellence in everything we do.
- We operate with integrity and transparency, building trust through honesty and respect.
- We put people first, ensuring their safety, wellbeing, and personal development.
- We innovate and embrace change, constantly seeking better ways to do things.
- We act responsibly and sustainably, considering the impact of our actions on future generations.
By 2025
Net Zero Carbon Emissions Commitment
The company has committed to achieving net zero carbon emissions, marking a significant milestone in their sustainability efforts.
- Focuses on reducing carbon emissions across all operations, including projects and office spaces.
- Works with clients to deliver sustainable solutions and reduce environmental impact throughout the lifecycle of projects.
- Signatory of the UK Green Building Council's Net Zero Carbon Buildings Commitment.
- Environmental strategy includes reducing waste, energy consumption, and water usage.
- Implemented rigorous monitoring and reporting systems to track and measure sustainability performance across all operations.
30% Women
in Senior Leadership Roles
Target percentage of women in senior leadership roles by 2025.
50% Diverse Hires
New Hires from Diverse Backgrounds
Target percentage of new hires coming from diverse backgrounds by 2025.
Closing Pay Gap
Goal by 2025
Aim to eliminate the gender pay gap by 2025.
- Committed to fostering an inclusive and diverse workplace reflecting the communities they serve.
- Invests in leadership programs to support women and underrepresented groups in the construction industry.
Kablio AIIf you're someone who helps build and power the world (or dreams to), Kablio AI is your pocket-sized recruiter that gets you hired.
Copyright © 2025 Kablio