Freight Specialist | alfanar Electric

Description

To carry out customs clearance activities for import and export shipments by preparing documentation, coordinating with forwarders and authorities, and ensuring compliance with legal and regulatory requirements. The role supports shipment planning, monitoring, and problem resolution to enable timely delivery.

Shipment Execution and Monitoring

Shipment Planning and Coordination

Review and Validation of Shipping Requests

• Initiate exemption requests for items not included in the exemption list.
• Provide the insurance specialist with necessary claim documentation in a timely manner.
• Ensure all shipping documents are issued in compliance with local regulations and Freight Order requirements.
• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.
• Collect shipment details such as packing, quantity, weight, and volume, and confirm readiness with the shipper.
• Coordinate with shippers and forwarders to arrange timely pickup and shipment movement.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.
• Confirm that shipping documents are available before the shipment arrives at the port.
• Solve any related problems arise and escalate any complex operational issues.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Verify that cargo descriptions meet alfanar’s legal duty exemption criteria and match the specified materials.
• Release the Freight Order (routing request) to the selected forwarder.
• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.
• Determine shipment type (FCL, LCL, consolidation) and obtain rates or review rate contracts with forwarders.
• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.
• Comply to related policy and procedures and work instructions.
• Receive shipping requests (IBD) from the purchase officer and review for accuracy.
• Monitor lead times to ensure adherence from origin to destination.
• Process IBD in the system and ensure updates are completed accurately and on time.
• Identify and coordinate with the purchase officer to resolve discrepancies in purchase orders.
• Compare rates and select the most cost-effective and efficient option after obtaining supervisor confirmation.
• Maintain communication with forwarders and shippers, reporting any deviations and corrective measures.
• Assist in initiating and processing insurance claims.

Requirements

IBD Processing and System Updates

Communication and Documentation

• Ability to obtain updated soft and technical skills related to the job.

Benefits

Compliance with Legal Duty Exemptions

Training + Development

Interview process

Visa Sponsorship

Security clearance