Operations Manager - Executive Support

Description

• Manage and streamline internal processes, including executive deliverables and project timelines
• Track action items, deadlines, and initiatives, ensuring timely follow-up and completion
• Serve as a central point of coordination for executive operations across various functions
• Provide end-to-end event management, including logistics, vendor coordination, budget tracking, and on-site execution
• Collaborate cross-functionally to ensure executives are prepared with agendas, briefing materials, and key talking points
• Identify and implement process improvements for operational efficiency
• Coordinate, schedule, and facilitate internal and external meetings, leadership offsites, client engagements, and high-profile events
• Own and manage complex executive calendars, balancing competing priorities and ensuring alignment with strategic goals
• Help manage key documents and resources, ensuring high standards of organization and confidentiality
• Support internal communications, such as drafting team updates or preparing materials for leadership meetings

Requirements

• 5+ years of experience in operations, project coordination, executive support, or business administration
• Strong written and verbal communication skills
• Excellent organizational and time-management skills with strong attention to detail
• Experience coordinating offsites, board meetings, or corporate events
• Ability to maintain discretion and confidentiality
• Demonstrated success in managing complex executive calendars and large-scale event logistics
• Experience in a large corporate or global organization
• Experience supporting or working closely with executive leadership
• Comfort working independently and navigating ambiguity
• Familiarity with executive-level reporting, business planning, or stakeholder engagement
• Proficiency in tools such as Microsoft Office, Teams, and project/task management platforms (e.g., Workday, Concur)

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance