Office Manager/Accounting Assistant

Branch Administrators at LandCare are responsible for all administrative functions within the branch, including providing support to the Branch Manager and operational teams to ensure proper procedures are being followed. Areas of responsibility include process management, accounts receivable, accounts payable, payroll review, new hire onboarding, and general administration. The Branch Administrator is the main point of contact for the branch.

• Review invoices requiring additional assistance with branch team during weekly meeting, identifying action plans and follow-up
• Create purchase orders, manage receipts and vendor bills to ensure accurate and timely payment
• Identify cost variances or reduced margins, partnering with team members to address discrepancies and improve forecasting
• Understand and manage administrative processes executed in LandCare's operations management software
• Lead weekly review of job reports in team meeting to ensure accurate job costing and work ticket management
• Maintain personnel files and complete uniform requests
• Lead branch through month-end close process, meeting deadlines and ensuring accuracy of transactions
• Process new hires into HRIS system
• Review branch payroll for accuracy of hours and employee signatures on timesheets - submit for processing when complete
• Provide initial and ongoing training and support of systems to production team members
• Generate accurate invoices according to schedule and present to customers in a timely manner
• Oversee and analyze job costing data to ensure profitability and operational accuracy to verify that labor hours, materials, and expenses are coded correctly to each job
• Answer phones, collect mail, and manage office supplies/equipment

This opportunity has a base range that represents a full-time annual salary of $55,000-75,000 (commensurate with experience).

Besides the great team environment and the ability to work outside, we also have a strong benefits package for our team members{{:}}

• Competitive base salary
• Team based profit sharing program
• Paid Time Off Policy + 9 corporate holidays
• Medical, dental, and vision coverage
• Formal training and development program
• 401K for all employees with 3.5% company match