Lifestyle Manager (Luxury HOA Community)

Description

• Assist with producing minutes for Committee and Board Meetings.
• Ensures all events are within the approved budget, vendors are pre qualified and meeting the KWPMC and property standards.
• Maintain, update, type, and coordinate account information in computer database.
• Responsible to work closely with Committee’s and each Committee Chairperson of various activities, clubs and special interest groups (Book Club, Enoteca and or wine events, Mah Jongg, Bridge, Art, Photography, etc.).
• Provide activities information for the website.
• Coordinate and track important dates and meetings, such as annual and budget meetings.
• Renter and vendor contract and document administration
• Proactively develop and propose solutions to problems and anticipate the needs of members.
• Assists in planning events – acquiring entertainment, caterers, decorations or any other requirements necessary to conduct a successful event.
• Responding to rental inquiries in a timely, effective and proactive manner
• Assist with preparation for Association Meetings and Board events
• Coordinates special considerations for meeting rooms (ex: room settling, microphones, projection screen, etc.). Maintains a reservation calendar to verify availability of facility areas.
• Ensures room rentals are reserved in accordance with the Association guidelines and rental agreement
• Ensure that all communication is handled in a professional and courteous manner from the team on site. Also ensures that phone messages and e-mails are responded to appropriately and within a 24-hours, business hours.
• Interact with local organizations to network and promote the community.
• Prepares a yearly budget for Lifestyle activities and working within guidelines. Responsible for accurate accountability of all activity funds.
• Assist in posting all agenda to proper physical locations and to the website.
• Assists in recruiting, hiring, scheduling and evaluating all qualified and certified instructors that provide a variety of social, educational and fitness classes for our residents (ex: aerobics, yoga, foreign language, art classes, etc.). Verifies and obtains license and insurance documentation, when appropriate
• Acts as a liaison with other departments and outside agencies, including high-level staff such as District Managers, Vice-Presidents, Board members, and chief Engineers.
• Maintains a registration list for all activities/ classes/events.
• Organizes and prioritizes large volumes of information and calls.
• Creates and coordinates monthly newsletters.
• Schedules and organizes complex activities such as meetings, special events, rentals, department activities or property lifestyle programs with the highest integrity.
• Responsible for making sure Lynk and KWIC information is kept up to date..
• Handles confidential and non-routine information and explains policies when necessary.
• Builds a high level of involvement by residents in all activities/special events.

Requirements

• Communication Proficiency.
• Must be able to work within a budget.
• Ability to multi-task, set, and manage priorities.
• Must possess excellent written, verbal and non-verbal communication skills, creative, caring, able to work under high-pressure situations.
• Must be able to plan, implement and evaluate an ongoing activity program. Must be able to order and maintain the supplies necessary to support the activity program.
• Bachelor’s degree
• Available to residents to answer questions, to consider new ideas and to respond to social activity needs.
• Working knowledge of computer and associated programs; MS Office Suite.
• Problem Solving/Analysis.
• Excellent communication and listening skills in order to interact with a diverse and multi culture population.
• Communicate effectively with others, both orally and written.
• Prior experience in a related position; a minimum of 3-year experience INCLUDING 1 year in a social or recreational program.
• Time Management.
• Must function in team organized environment.
• Bi-lingual in Spanish may be required at some communities whereas the majority of the population and clients are Spanish only speakers.

Benefits

• Flexible work schedule to be able to supervise activities and special events according to their planned day and time

Training + Development

Interview process

Visa Sponsorship

Security clearance