Program Coordinator-540025

Description

• Work closely with U.S. embassy staff to troubleshoot issues with access to the IVRC and answer questions regarding IVRC data input and requirements
• Serves as the social media coordinator for the IVLP On Demand Division, collecting content and drafting material for social media posts featured on Department, Bureau, and Office platforms
• Compile program booklets, professional biographies and welcome packets for International Visitors
• Work closely with Diplomatic Security staff to coordinate entry of IVLP groups into State Department facilities for briefings and meetings
• Serve as a representative, as needed, on office-wide committees working in support of the IVLP, such as the SEVIS working group or Share Point committees
• Serve as one of the OIV's Alternate Responsible Officer for SEVIS processing of DS2019 forms and serves as the main point of contact for U.S. embassy staff questions and concerns regarding access to and printing of DS-2019s
• Provide administrative support as needed on new Bureau initiatives.
• Assist with logistical arrangements to help visitors navigate professional appointments in Washington, DC
• Make preparations for program openings, including securing and preparing meeting rooms, creating agendas, arranging tech resources, and on occasion conducting administrative briefings
• Participate in meetings related to the administration of IVLP projects, including opening sessions with International Visitors and professional meetings with Department of State bureaus and offices
• Enter and/or track participant flight data into the International Visitor Resource Center (IVRC)
• Coordinate with national program agency staff to reconcile program budgets
• May on occasion, provide back up support to the division that includes: project management under supervision of a branch chief and/or program officer
• Maintains a master calendar for all projects assigned to the Branch, which tracks administrative tasks including those that occur before, during and after project implementation
• Communicate with the Department's Office of Language Services to process requests for contract interpreters and/or IVLP liaison officers
• Make travel arrangements

Requirements

• Knowledge and exposure to international and cultural exchanges, or other types of international programming or activities.
• Familiarity with U.S. government and/or State Department administrative policies and procedures as they pertain to operational requirements of international exchange programs.
• Analytical skills, sound judgment, and ability to respond positively in resolving complex and frequently changing program and administrative policies.
• Excellent ability to work independently, with minimal supervision, and multi-task in a high volume, fast-paced work environment.
• Access, PowerPoint, SharePoint), and an ability to learn and work with other software and database applications.
• Ability to draft, format and produce correspondence for a wide variety of reports and presentations.
• A bachelor's degree is required for this position; and foreign language skills are preferred but not required.
• Excellent attention to detail.
• Ability to obtain and maintain a security clearance at the Secret level.
• Ability to respond positively and act independently in responding to inquiries about IVLP administration; ability to organize and set priorities effectively under pressure.
• Facility with standard software, including the complete Microsoft Office Suite (Word, Excel,
• Knowledge and exposure to the public diplomacy objectives and priorities of the international exchange programs of the Department of State, and in particular the International Visitor Leadership Program (IVLP).
• Strong interpersonal skills to maintain effective communication with IVLP partners, such as professional resources, National Program Agencies, Global Ties U.S. and community members, and representatives of other governmental and private sector entities involved with the IVLP.
• Competency in performing research and in preparing statistical data and reports on the results.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance