Administrative Assistant

Description

• Organizes documentation, sets up and maintains all types of files and records for the office.
• Coordinates promotional activities by preparing reservations and presentations for various Seminars and Trade Shows throughout the year.
• Maintains computerized data files and monitors access, retrieval and back-up.
• Ensures that contract terms, manuals, directories, references and other records are up-to-date.
• Accurately produces contracts, sales letters, reports, jobwork orders, sub-contractor agreements and other correspondence, sometimes of a confidential nature.
• Answers telephone promptly and in a professional, courteous manner and records messages when appropriate. Responds to routine calls, within guidelines.
• Responsible for scheduling accommodations for transportation, meetings, conferences and other functions.

Requirements

• At least five years relevant experience.
• High School diploma or equivalent along with Business School courses or certification preferred.
• Must be comfortable with hands-on work environment.
• Timberline experience a plus
• Demonstrates excellent skills in producing correspondence and documentation, organizing records, filing and answering telephones.
• Strong communication skills, with the ability to communicate within all levels of an organization
• Spanish language capability a strong plus.
• Previous switchboard or front desk reception experience preferred.

Benefits

• Team-Oriented Culture: We believe in collaboration. You'll work alongside a team of skilled professionals who are passionate about their work and committed to delivering the highest standards to our clients.
• Exciting Projects & Impactful Work: Be part of a company where your contributions make a real difference. We take on meaningful projects that challenge and inspire our team.
• Competitive Compensation: Along with a competitive salary, we offer comprehensive benefits, including health insurance (PPO or HSA), 401(k) matching, and paid time off.
• Opportunities for Advancement: We believe in promoting from within. If you're looking for long-term career opportunities, we provide clear paths for advancement based on your skills, performance, and ambitions.
• Professional Development: We invest in your growth with training programs, mentorship opportunities, and resources to help you build your skills and career.
• A Fun & Supportive Environment: From team outings and company events to a positive day-to-day work atmosphere, we foster a workplace where people genuinely enjoy coming to work.

Training + Development

Interview process

Visa Sponsorship

Security clearance