Regional Facilities Manager

Description

• Capital Projects: Assist Property Management leaders in developing the scope, bidding out and engaging in the oversight and completion of capital projects.
• Portfolio Oversight: Drive consistency and excellence across the portfolio through standardized processes, proactive maintenance, and regular site inspections. Conduct audits to ensure facilities are maintained to high standards and in adherence to Conifer policies and procedures.
• Operational Excellence: Ensure all maintenance policies, safety standards, and preventative maintenance programs are effectively communicated, implemented, and enforced in conjunction with Facilities team. Make recommendations for continual improvement of operations, monitoring of systems, vendors and maximization of assets overtime.
• Environmental: Oversee environmental compliance (lead, asbestos, mold, radon) and coordinate testing and remediation.
• Leadership Collaboration: Build trusted relationships with Property Management and Asset Management leaders to align on goals, budgets, and capital projects. Ensure timely and tailored communications are delivered and facilitate meetings as needed.
• Innovation & Best Practices: Identify and implement technologies and practices that enhance energy efficiency, mitigate risk, and improve operational effectiveness.
• Frequent regional travel for site visits and inspections. May have to assist team members with actual hands-on physical maintenance labor for projects and emergencies when required.
• Maintenance Analytics and Reporting: Own regional facilities reporting dashboard-monitor open work orders, turnover time, inspections and life-system tracking.
• Emergency Response: Develop and execute response plans for natural disasters, power outages, and other emergencies. Maintain and test these annually, coordinate with Property Management and Asset Management to ensure staff readiness. Provide hands-on assistance when necessary.
• Training & Development: Coordinate technical training, with SVP of Operations, for maintenance staff, provide on-site coaching, and support professional growth. Evaluate on-site maintenance staff’s technical performance and provide feedback to their leaders for inclusion in review process.
• Financial Management: Assist with annual budget development, capital planning, and financial tracking. Analyze trends and collaborate with Asset Management to optimize performance and control costs.
• Safety & Risk Management: Promote a strong safety culture, ensure compliance with PPE and safe work practices. Be knowledgeable of vendor/contractor safety standards, claims reporting, property loss prevention and refer teams to Risk Management when necessary.
• Serve as a mentor to Maintenance Area Managers and technical teams. Present ideas during formal and informal ‘best practice’ meetings.
• Inspections & Compliance: Partner with compliance team to ensure all physical condition standards meet HUD/NSPIRE, REAC and LIHTC inspection requirements. Coordinate with site staff on timely completion of correction action plans and documentation for regulatory agencies, Maintain readiness for investor and lender physical inspections.

Requirements

• Minimum High School Diploma/GED equivalent required.
• Financial Acumen: Skilled in developing and managing operating and capital budgets, with strong purchasing, inventory, and financial management capabilities.
• Technical Knowledge: Working understanding of Mechanical, Electrical, and Plumbing (MEP) systems
• Core Skills: Strong leadership, communication, collaboration, and problem-solving abilities
• Highly organized, detail-oriented, and consistent in meeting deadlines and delivering results.
• Additional Expertise: Experience in agreement and contract management
• Technology: Proficient in MS Office Suite and Microsoft Teams
• This position is Hybrid. Candidates must reside within commuting distance to support required in-person site visits and maintain a regional presence. While some remote work is permitted, regular travel within the region is an essential function of the role. Your home will serve as your base office, with weekly travel as needed to your assigned portfolio of communities and apartments.
• Demonstrates professionalism, discretion, and sound business judgment in all situations.
• Firm knowledge of the Conifer Maintenance Manual and evolving industry standards.
• Exceptional verbal and written communication skills with strong listening and comprehension abilities.
• experienced with Computerized Maintenance Management Systems (CMMS) to track performance metrics and drive improvement.
• Strategic Impact: Demonstrated success leading operational and organizational change initiatives.
• Dynamic motivator and creative problem-solver skilled in influencing and building relationships with residents, vendors, contractors, and agencies.
• Strong leadership in coaching, mentoring, and performance management.
• Flexible and composed in fast-paced, changing environments, adept at leading teams through transition.
• Bachelor’s degree preferred, or some college with equivalent experience.
• Collaborative and adaptable leader able to work effectively across all organizational levels and with external partners.
• Project Management: Proven experience managing RFPs, bidding, vendor selection, and contract negotiations.
• Certifications preferred: 30-Hour OSHA or willing to obtain, International Facility Management Association, Certified Facility Manager, Heating Ventilation & Air Conditioning or Air Conditioning Technology: Heating and Ventilation Degree
• ability to read construction documents and as-builts.
• Experience: 8–10 years in property management, capital projects, construction, budgeting, and operations—preferably in a multifamily environment.
• Proficient in interpreting legal and regulatory documents, including contracts, OSHA, and hazardous materials regulations.
• Innovative thinker with the ability to develop practical, forward-looking solutions.
• 37.5 Hours per Week
• high integrity in all business dealings.
• years of supervisory experience, including coaching, mentoring, and team development.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance