Change Order Coordinator

• Develop and submit a change order log for all projects;
• Assist Task Manger in updating and managing the program budget;
• Assist the Task Manager to issue notices to contractors associated with change orders (C35B),
• Perform quality control checks on financial data, analyze accounting information, and report for internal and external use;
• Perform scheduled risk analysis, including quantitative risk analysis to include critical activities, long lead materials, track access impacts, WMATA-provided resources (CSP, Work Trains, etc.),key milestones, and significant changes to schedule or budget;
• Lead the change order negotiation meetings, take notes, follow up action items and proactively and aggressively assist in closing the modifications and change orders in a timely manner,
• Assist with Earned Value Analysis (EVA) by integrating cost and schedules;
• Monitor and report on status of change orders and schedule/cost metrics, identifying key risk areas and milestone impacts which could lead to delays;
• Draft Request for Equitable Adjustments (REAs) in WMATAs Construction Change Order Management platform (CCOM);
• Create presentations as needed to communicate project metrics and status on change order components; and
• Analyze and provide alternatives and expected outcomes to avoid potential program schedule delays and claims;
• Coordinate the preparation of cost reduction, value engineering, and risk assessment recommendations for cost-effectiveness;
• Closely coordinate with contract admin (CA) for the change order process,
• Follow up with Change Control Board (CBB) to address the comments and seek approvals in a timely manner,
• Review contract documents, specifications and standards to determine merit for change orders;
• Advance change order request in CCOM through proper documentation (C35A).
• Investigate opportunities to reduce project schedules using tools such as crashing or resource leveling;
• Review contractors’ proposals, conduct deep cost analysis for all change orders based the estimate, historical data and engineering judgements to develop the Pre-Negotiation Planning (PNP), and
• Assist Task Manager with IMS (Integrated Master Schedule), Charter and Total Project Cost (TPC) updates.
• Develop Planned vs. Actual project metrics;
• Provide support in price negotiations, obtaining quotes for materials and services, and performing cost-related contract administration functions;
• Manage all steps of the change order approvals including but not limited to: Developing scope of work (SOW) and rough order of magnitude (ROM) for potential change orders, Initiate Purchasing Requisition (PR) and seek approval in a timely manner, Advance change order request in CCOM through proper documentation (C35A). Follow up with Change Control Board (CBB) to address the comments and seek approvals in a timely manner, Closely coordinate with contract admin (CA) for the change order process, Assist the Task Manager to issue notices to contractors associated with change orders (C35B), Coordinate with scheduling and cost estimating stakeholders for timely review and analysis, Review contractors’ proposals, conduct deep cost analysis for all change orders based the estimate, historical data and engineering judgements to develop the Pre-Negotiation Planning (PNP), and Lead the change order negotiation meetings, take notes, follow up action items and proactively and aggressively assist in closing the modifications and change orders in a timely manner,
• Developing scope of work (SOW) and rough order of magnitude (ROM) for potential change orders,
• Coordinate with scheduling and cost estimating stakeholders for timely review and analysis,
• Provide Task Manager with cost analysis, cash flow, S-curves monthly;
• Initiate Purchasing Requisition (PR) and seek approval in a timely manner,

• Familiar with Primavera P6® or Microsoft Project®; and
• PMP, CCM, Planning & Scheduling Professional (PSP) certification; and
• Experienced using Earned Value Analysis (EVA) and integrate cost and schedules to determine project status;
• Knowledge of Microsoft Excel® for cost estimating and analysis based on the historical data collection;
• Bachelor’s degree in engineering, construction management or business, or related field;
• Experience performing claims-related analyses using contractor claims, delay cost estimates, time impacts, etc.;
• Experienced with preparing Independent Cost Estimates (ICE) and analyzing contractor claims, delay costs, and time impacts;
• Experience performing detailed review of contractor schedule submittals, including cost loaded baseline, and progress updates;
• At least ten (10) years project control experience in large civil, mechanical, or electrical infrastructure projects;
• Proficiency using Microsoft 365® Suite.
• PE License (MD, VA, or DC);
• American Association of Cost Engineers (AACE) International Certification, Certified Estimating Professional (CEP), or equivalent designation.

Salary Range: $46,000 to $65,000 YR