Site Administrative Coordinator

Description

• Coordinate travel as needed, including organizing and managing the logistical details for off-site events and activities for the business.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications and presentations
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Prioritize conflicting needs; handle matters expeditiously, and proactively, and follow through on projects to successful completion, often with deadline pressures.
• Assist with documents and plans using Office 365 (Outlook, Word, Excel, and PowerPoint, etc.) including drafting and/or proofreading.
• Complete a broad variety of administrative tasks including composing and preparing correspondence that is sometimes confidential; arranging travel plans, itineraries, and agendas; and compiling/creating documents for meetings.
• Keep the office running smoothly, and provide support to various departments
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• Support with cross-department working groups, keeping agendas, and helping members to be accountable for key deliverables.

Requirements

• Regular, reliable attendance
• Ability to multi-task and prioritize
• Experience working with modern technologies such as SharePoint, video conferencing, etc.
• Able to take direction and provide timely feedback on progress of tasks
• Minimum of 3 years of experience in a professional setting. Experience in the construction industry is an asset.
• Work productively and meet deadlines timely
• Proficient in Microsoft Office products including Word, Excel, Outlook, PowerPoint
• Strong emotional intelligence and interpersonal skills
• Excellent organizational and time management skills
• Exceptional attention to detail, organized, ability to recognize discrepancies and active listening skills
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Ability to work independently, as well as part of a team
• Strong professional interpersonal, written and verbal communication skills
• Experience and ability to navigate and adapt to various online platforms
• Excellent communication skills (verbal and written) and comfortable presenting

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance