Preconstruction Coordinator

Description

• Gather subcontractor RFIs and work with estimators to submit project RFIs.
• Ensure that all documents are up-to-date and easily accessible to the preconstruction team.
• Organize and manage all project-related documentation, including plans, specifications, and amendments.
• Serve as a point of contact for clients during the preconstruction phase.
• Track and follow up on bid submissions and outcomes.
• Prepare agendas, take meeting minutes, and distribute them to relevant stakeholders.
• Compile and compare subcontractor bids to assist estimators in selecting the most competitive and qualified bids.
• Manage subcontractor bid management on Building Connected.
• Ensure timely and accurate distribution of bid invitations and follow-ups.
• Coordinate with architects, engineers, and other stakeholders to gather and communicate all necessary information.
• Schedule and coordinate meetings with internal teams, clients, and subcontractors.
• Track critical dates and ensure that all team members are aware of upcoming milestones.
• Manage bidding projects in OneDrive, On-Screen Takeoff, Quick Bid, Building Connected, and (url removed).
• Ensure all project management systems are up-to-date and properly maintained.
• Maintain a database of reliable subcontractors and vendors.
• Handle administrative tasks related to the preconstruction process, such as filing, document control, and data entry.
• Utilize On-Screen Takeoff and Quick Bid for accurate takeoff, and estimating tasks.
• Ensure that all bid documents are complete, accurate, and submitted on time.
• Assist estimators in gathering and compiling necessary project data.
• Coordinate project schedules and deadlines.
• Call subcontractors to engage them early in the bidding process and ensure their participation.
• Assist in the preparation of bid packages, proposals, and presentations.
• Maintain and update the bid calendar, ensuring all deadlines are met.
• Enter data into estimating software and maintain estimating databases.
• Communicate with subcontractors and vendors to gather pricing, availability, and other necessary information.

Requirements

• Strong work ethic, as work weeks can regularly extend beyond 40 hours a week.
• You have demonstrated working effectively in a team environment and coordinating with multiple stakeholders.
• Bachelor’s degree in Construction Management, Engineering, Architecture, or a related field preferred. Equivalent work experience will be considered. If these aren’t met, we will also consider a candidate who has demonstrated the skill set defined below, where they have proven they can learn quickly and evolve.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Self-starter who doesn’t require management directives to perform their work
• Minimum of 2 years of experience in a construction or preconstruction role. Experience in commercial general contracting is a plus.
• Ability to think outside the box and recommend to management if they identify a better way to perform a task.
• Familiarity with construction industry standards, practices, and regulations.
• Familiarity with subcontractor bid management software (e.g., Building Connected).
• Critical thinking skills are a must
• Relevant certifications such as LEED AP, PMP, or similar.
• Attention to detail and a high level of accuracy.
• Strong problem-solving skills and ability to think critically under pressure.
• Experience with estimating software (e.g., Bluebeam, On-Screen Takeoff, Quick Bid).
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in estimating and cloud-based software.

Benefits

• Exceptional Benefits: Access some of the best benefits available in the industry
• Top-Tier Compensation: Enjoy salaries that exceed market trends, designed to attract and retain top talent
•  Dynamic Learning Environment: Dive into a variety of tasks daily, broadening your knowledge and skill set
• One week of sick leave
• One week of paid time o, during the Christmas vacation
• Comprehensive benefits package, including:
• Accidental death and dismemberment insurance
• Opportunities for professional development and career advancement
• Eight paid holidays
•  Employee Empowerment: Go beyond what you once imagined were your limitations or shortcomings
• Retirement plan and company match
• Stable Career Growth: Thrive in a long-term, supportive employment environment
• A dynamic and supportive work environment
• 100% employee-covered health insurance
• Competitive salary
• Two weeks of paid vacation
• Flexible Schedules: Benefit from a work schedule that adapts to your lifestyle and needs
• Dental and Vision insurance options

Training + Development

Interview process

Visa Sponsorship

Security clearance