SE Senior Operations Coordinator

Description

• Report any HSE observations when applicable
• Co-ordinate with other region operations co-ordinators to share personnel as and when required, maximising utilisation.
• Train and coach personnel with time entry and expense reporting (Crew Time and Peoplesoft).
• Report any Cost of Poor Quality (COPQ) observed for continuous improvement.
• Co-ordinate Personnel competency assessments including training certification and renewals, client specific training, inductions and gate passes.
• Identifies what needs to be done and acts before being asked or required.
• Coordinate with HR and Global Mobility to obtain any required medicals, visa, and OI general HSE, Code of Conduct and Sumtotal training prior to traveling to work site.
• Assist Operations Manager with personnel recruitment preparing the required forms to any positions required (RAF/NHF)
• Provides guidance and mentorship to other operations coordinators.
• Provide HR with inter regional movement of personnel, and daily reports when required.
• Ensure all current and new hire training certification is uploaded into Sumtotal.
• Assist Operations Manager with preparing permanent and ad-hoc leaver forms.
• Arrange accommodation for personnel when in country, prioritising staff house accommodation.
• Perform site visits on a timely basis.
• Prepare project lists and documents for client approval
• In conjunction with Global Mobility, locates personnel as required to meet specific project assignments.
• Works with Global Mobility to ensure timely mob/demob of personnel to meet project requirements (Schedulink).
• Assist Operations Manager with raising requisitions within Peoplesoft for approval.
• Perform required site inductions and gate passes.
• Conducts analysis of operational performance, identify trends and recommends improvements.

Requirements

• Previous experience with planning, organizing and administration of activities and personnel
• Advanced experience in operations; strong analytical, leadership, and problem-solving skills.
• Knowledge of department's policies, rules, regulations, business goals, vision, organizational structure, culture, philosophy, operating principles and values, etc.
• Previous Integrity Management experience including personnel logistics
• Timesheet and client worksheet control
• Bachelors degree in project management, business management or related field, or equivalent combination of education and experience.
• Strong working knowledge of MS Office applications and project management tools.
• Ability to work in a team environment, remaining attentive to ideas, recognizing responsibilities, and actively participating with others to accomplish assignments and achieve desired goals.
• Basic Understanding of Non-Destructive Testing (NDT)
• Work surface is stable (flat)
• Ability to establish and maintain cooperative working relationships.
• Ability to establish and maintain project priorities.
• Autonomy in resolving operational challenges and making tactical decisions.

Benefits

• Rotation scheduling

Training + Development

Interview process

Visa Sponsorship

Security clearance