Proposal Operations Assistant

Description

• Assist in preparing documentation for government agency requests and proposal submissions.
• Prepare and edit documents, reports, and presentations.
• Ensure all internal and external deadlines are met.
• Complete forms, maintain databases, and manage calendar scheduling.
• Collaborate with various departments to gather information for client documentation.
• Submit questions and clarification requests to clients and internal teams.
• Provide administrative and coordination support to the Proposals team and other departments to ensure timely project execution.
• Organize and maintain accurate, up-to-date records and files.
• Assemble and ship hard-copy document binders.
• Maintain office supply inventory and process orders as needed.

Requirements

• Strong verbal communication and interpersonal skills with the ability to collaborate with operations team stakeholders, to include Field Operations, Legal, Finance, HR, Safety.
• Ability to work overtime to meet project deadlines.
• Experience in disaster response, defense, or construction industries.
• 1-3 years of experience providing administrative support in proposal development, contracts administration, or legal operations.
• Proficiency in Microsoft Word and Excel.
• Exceptional attention to detail, organization, and time management.
• B.S. degree required; equivalent combination of education and relevant experience may be considered in lieu of degree.
• Familiarity with Adobe Photoshop and Illustrator.
• Excellent grammar, technical writing, and editing skills.
• Ability to manage multiple priorities and meet deadlines.

Benefits

• Opportunities for professional growth and advancement.
• The chance to make a lasting difference for communities.

Training + Development

Interview process

Visa Sponsorship

Security clearance