Benefits Coordinator

Description

• Maintain confidentiality and ensure compliance with federal, state, and local regulations (COBRA, HIPAA, ERISA, ACA, USCIS, etc.)
• Distribute benefits communications and educational materials to employees
• Provide backup coverage for benefits processes as needed
• Communicate upcoming wellness activities and promote engagement through company channels
• Serve as a point of contact for employee inquiries regarding benefits and eligibility; escalate complex issues to Senior Benefits Specialists as needed
• Track participation, collect feedback, and help prepare post-event summaries
• Support employees through life events (new hires, qualifying life changes, separations), including documentation and system updates
• Assist with I-9 audits, sick leave policy rollouts, and other compliance initiatives as directed by Senior HR Specialists or HR leadership
• Work closely with Senior Benefits Specialists to ensure seamless delivery of benefits and wellness programs
• Assist Senior Benefits Specialists in planning, scheduling, and coordinating wellness events (e.g., health fairs, webinars, screenings, anniversary recognition events)
• Support the centralized benefits inbox and manage incoming office mail related to benefits
• Assist with audits, reporting, and reconciliation of benefit wellness invoices
• Provide administrative support for compliance-related HR items, including immigration documentation (e.g., gathering data for H-1B lottery, preparing employment verification letters, tracking sponsorship cases)

Requirements

• Proficiency with HRIS, payroll systems, and Microsoft Office Suite
• Ability to handle confidential information with discretion
• Excellent communication and interpersonal skills
• Knowledge of employee benefits programs and applicable regulations
• Strong organizational and time management skills; attention to detail
• 1-3 years of experience in benefits administration or human resources
• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field preferred
• Problem-solving skills and a customer-service orientation

Benefits

• Process wellness related invoices and reimbursements

Training + Development

Interview process

Visa Sponsorship

Security clearance