Project Assistant

Description

• Perform data entry or updates to documentation & systems including TerraNet and CRM.
• Prepare specific written report sections and associated drawings and attachments.
• Assist the project team with drafting report deliverables and proposal deliverables.
• Partner with financial analysts/ accountants to support proposal and project registration setup as needed.
• Partner with financial analysts/ accountants and the project team to draft proposals and fee estimate for standard or routine projects.
• Assist with updates to Program Manual or related documents.
• Provides training and coaching to operational project managers and team members on the use and applicability of Compass to enhance the Client Experience.
• Schedule and communicate with the client regarding project report status and delivery schedule.
• Assist with utility locating services and clearances, as directed.
• Maintains and updates project-level Compass, as applicable.
• Provide updates to project/program team leaders on client deliverables and status of projects, including subtask timelines and deliverable dates including financials (provided by financial analysts/ accountants) or other areas as needed.
• Assist project/program manager with resource management and resource assignment.
• Maintain inventory of contracts for each project including status and ensuring signed contract is on file.
• Answer questions by Operations on Terracon client programs and system use.
• Assist with updates to TerraNet and/or CRM.
• Partner with financial analysts/ accountants and the project team to perform project registration and invoicing tasks, as needed.
• Update and maintain project/program details in spreadsheets or other appropriate tracking systems including timelines, budgets, schedules, proposals, deliverable dates, etc.
• Assist with tracking and communicate project milestones to project team.
• Be responsible for maintaining quality standards on all projects.
• Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Provide document control for projects per established processes to ensure adherence to quality standards and project and program requirements.
• Partner with financial analysts/ accountants to collect and enter information to support tracking of project/program details including timelines, budgets, timelines/schedules, proposals, contracts, deliverable dates, etc. in applicable process systems.
• Draft, track and maintain project change orders.
• Assist project/program leadership with client communication plans.
• Partner with financial analysts/ accountants and project team with fee estimate and change order management.
• Provide administrative support to project team supporting Operations, National Accounts or Sectors.
• Partner with financial analysts/ accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR).
• Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples, as directed.
• Prepare request for information responses regarding design changes, as directed.

Requirements

• Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable)
• Fluent in Microsoft Office applications.
• A valid driver’s license with acceptable violation history may be required.
• High school diploma and a minimum of 2 years’ related experience.
• Associate or bachelor’s degree in related field preferred.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance