Executive Assistant, Development

Description

• Identify issues that have potential to negatively impact the effectiveness of the department and research and recommend viable solutions to the SVPs in order to ensure department runs at optimum efficiency
• Prepare, edit and coordinate presentations in an accurate and timely manner
• Manage document controls, retention and filing
• Organize and maintain filing system by ensuring all materials are securely filed on a timely and accurate basis so that documents are readily available and easily retrieved when necessary
• Provide and maintain courteous, professional and efficient service to internal and external clients and business associates by responding to requests for information and redirecting inquiries beyond own scope of expertise in order to maintain good levels of customer service
• Provide administration and project-related support, including timely completion of research, project assistance and report writing
• Prepare highly confidential correspondence and organize day-to-day schedules, including travel arrangements
• Complete expense reports and process invoices

Requirements

• Previous experience in handling confidential or sensitive information
• Proficient skills in Microsoft Office applications including Microsoft Word, Excel and PowerPoint
• Able to write moderately complex correspondence
• 3-5 years related work experience including 1 year supporting multiple managers
• Proficient administration and time management skills, multitasking skills, and the ability to prioritize tasks
• Flexibility in work hours is essential as there may be occasions when overtime is required on short notice
• High level of sound and independent judgment, reasoning, and discretion
• Comfortable interacting at all organizational levels
• Grade 12 or equivalent
• Ability to work independently with little supervision in a fast paced environment
• Excellent writing and proof-reading skills, including proper spelling, grammar, and punctuation
• Excellent written and verbal communication skills
• General mathematical and budgeting skills
• Certificate/diploma in Office Administration an asset
• Proactive, analytical, and an effective decision-maker
• Tact and diplomacy
• Exposure to the Real Estate/Property Management field an asset
• Self-starter with good practical judgment and decision making ability

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance