Executive Assistant

Description

• Process one-off invoices for payment and provide back up support for AP processing for vacation coverage periods.
• Coordinate signatures from leaders (internal and external) for consultant/contracts and other agreements;
• Support the leadership team with planning, logistics, and scheduling of events, strategic meetings, offsites, and agendas;
• Provide vacation coverage and relief support to the Office Coordinator as required to ensure our reception area and guest experience is maintained;
• Prepare and distribute minutes packages for internal/external meetings as required by the leaders;
• Filter, delegate and respond to email, telephone, and correspondence on behalf of the leadership team;
• Maintain strict confidence as will be supporting the HR function at times
• Review and ensure completeness and accuracy of documents, including managing the storage and security of confidential files;
• Coordinate day-to-day administrative requirements of the leadership team by strategically managing their calendar, engagements, meeting schedules, and communications (email; telephone; social media; correspondence; reporting submissions, and expense reports);

Requirements

• You have at least 3 years of experience providing support to senior leadership
• You’re ok with working overtime hours and being on call when it’s needed to meet challenging and changing deadlines
• You’re comfortable booking travel and coordinating and managing a busy schedule
• You have good judgment, sound common sense and combine high energy with emotional maturity, tact, diplomacy, and the utmost discretion
• You have impressive MS Office skills with Word, Excel, PowerPoint, Outlook, and Adobe
• You are very comfortable using smartphones, tablets and other technologies

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance