Accounts Payable Clerk (Credit Cards)

Description

• Offers administrative support as required by company needs
• Enter high volume of credit card invoices/receipts accurately and efficiently
• Responsible for the credit card reconciliation by card within Spectrum
• Processing incoming and outgoing mail and courier shipments
• Enter AP Invoices against Purchase Orders and routing for approval
• Maintain respectful Vendor relationships
• Attach image of invoice or receipt to transaction within Spectrum (ERP software)
• Posting hotel invoices to jobs
• Provide reception coverage, including greeting visitors and managing phone inquiries
• Manage office and refreshment supply inventory and ordering
• Coordinate travel arrangements for management and field crew
• Provide cross-functional administrative and data entry support for all departments, including AP downloads and project deliverables
• Downloading AP Invoices from the AP email inbox
• Assist the Accounts Payable Specialist when credit card transactions are up-to-date.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries
• Contact credit card holders for coding and/or invoice backup
• Download credit card transactions and identify outstanding transactions with no receipt/invoice
• Reconciling monthly statements and related transactions
• May help to organize internal office events and functions
• If applicable, perform accurate and timely invoice accrual reports for month-end processing

Requirements

• Highly organized
• 2+ years' experience in a similar role and high volume (data entry/invoicing) environment
• Diploma in Accounting or comparable accounting experience
• Strong "can do" attitude and approach to responsibilities
• Proficient in MS Office: Excel and Adobe
• PC proficiency
• Prior experience with Spectrum accounting software (asset)
• Detail oriented, analytical, thorough
• Knowledge of Adobe (splitting files, stamping, editing, adding images)
• Education and/or Training in document controls, asset
• Experience working in a multi-company, cost center (profit centre) environment
• General math skills
• Experience with the following purchase orders, subcontract progress billing
• Previous Accounts Payable experience
• Be comfortable working with multiple computer monitors
• Be comfortable with a paperless AP environment
• Comfortable working in Excel (pivot tables)
• Data entry skills
• Ability to work independently and with all levels of staff within the company
• Working knowledge of PST and how it is applied across different provinces
• 2+ years' experience in the construction/utility industry or project-based company is an asset

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance