PA to Group Chief Executive

Description

• Organise GMT dinners, off site meetings, bi-annual MDs Conference, and social events.
• Serve as a professional point of contact, liaising with internal and external customers, including Government bodies/depts, HBF, NHBC, NHQB
• Prepare other reports, general correspondence, meeting agendas, as required.
• Management of Group corporate hospitality facilities
• Manage shared ITSC resource (x1).
• Take minutes at the monthly GMT meeting (UK Board meeting) and issue efficiently, chasing down actions and follow ups, as necessary.
• Liaise with Group customer service team on all incoming customer issues.
• Provide professional and timely responses to both verbal and written correspondence, including high-level stakeholders and Government officials.
• Collect and collate information for all CEO meetings.
• Optimise the use of IT in delivering the above services.
• Manage PA to Group Commercial Director (x1).
• Implement and maintain procedures and processes to improve service delivery.
• Manage Head Office reception team (x2).
• Arrange overseas travel (US – Investor Roadshow and visits to our Spanish business).
• Coordinate and draft CEO OMT and plc Board reports.
• Build and maintain effective working relationships with the PLC Board, General Management Team/Operational Management Team members, and their PAs on an ongoing basis.
• Book accommodation, meeting rooms, venues, and arrange hospitality as needed.
• Review all correspondence, including emails; sort, prioritise, respond and file as necessary.
• Maintain open and transparent communication with all internal and external customers.
• Coordinate agendas and papers for GMT and OMT meetings using the Diligent Board Portal.
• Foster good relationships across the wider Taylor Wimpey team.

Requirements

• Excellent minute taking skills
• Professional and able to build effective working relationships (internally and externally).
• Ability to prioritise, multi-task, manage time effectively and work under pressure to meet tight deadlines.
• Ability to work under pressure and demonstrate complete confidentiality.
• Experience of working in a fast paced, corporate environment.
• Comfortable working independently and able to travel when required.
• Proven PA experience at Executive Board level.
• Excellent organisational skills and attention to detail.
• Competent knowledge of Diligent, Microsoft Word, Excel, PowerPoint, Outlook, Concur and other related software applications.
• Comprehensive diary and travel management.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance