Public Disclosure Analyst
Port Of Seattle
Handle public records requests, ensure compliance, and manage disclosures.
10 days ago ago
$45 - $61
Intermediate (4-7 years), Expert & Leadership (13+ years), Junior (1-3 years)
Full Time
Seattle, WA
Office Full-Time
Company Size
2,000 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Property Development
Design
Technical Services
Turnkey
Sector Specialisms
Transportation
Aviation
Maritime
Cargo Logistics
Security
Supply Chain Solutions
Freight Forwarding
Customs Brokerage
Role
What you would be doing
ediscovery
purview
record search
exemption log
jlarc report
case management
- You will learn and capably use various software programs such as Purview, SMARSH and Discovery Accelerator to aid in Public Disclosure work including search and review of emails, text messages, and instant messages.
- You will conduct voluminous and thorough searches for records by coordinating with staff agencywide and through eDiscovery using Purview for public disclosure request and for subpoenas/discovery related to litigation as needed.
- You will communicate and coordinate with the Public Disclosure Manager and Senior Port Counsel as needed regarding workload and processing sensitive and complex requests.
- You will coordinate the completion of the annual Joint Legislative Audit and Review Committee (JLARC) report which documents a variety of public disclosure performance metrics including information on cost, staff time, and response time.
- You will review, interpret and analyze case law and redact exempt information from records per applicable exemptions under the Public Records Act and other statutes as needed and create exemption and withholding logs.
- You will proactively participate in learning opportunities, including workshops and webinars hosted by MRSC and WAPRO. #ZR
- You will coordinate with outside counsel, paralegals and consultants retained by the Port that may be necessary for large public disclosure requests and litigation purposes.
- You will manage a caseload of complex requests and consistently communicate with requestor regarding their records requests in a professional manner, convey dates of next installment, request clarification, and coordinate in-person review of records as necessary.
What you bring
smarsh
nextrequest
sharepoint
bachelors
paralegal
3 yrs
- Technical Expertise — You have proficiency using tools such as SMARSH, NextRequest, Discovery Accelerator-Vault, Microsoft eDiscovery, SharePoint, OneDrive, Adobe Acrobat, and the full Microsoft Office Suite.
- Proactive Problem-Solver – You exercise tact and diplomacy in dealing with sensitive issues and situations. You influence others to achieve understanding and commitment to act in support of programs. You can also resolve conflicts, tactfully de-escalate challenging interactions, and work effectively in situations involving uncertainty or lack of information and respond flexibly to change.
- Washington State Residency Requirement – Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State.
- Experienced – You have three (3) years of experience responding to public disclosure requests in the government sector or legal field.
- Critical Thinker — You excel at conducting thorough research and gathering data using independent judgement in legally mandated and highly sensitive matters. You can think independently and anticipate next steps in complex projects.
- Efficient Communicator – You possess effective verbal, written, and active listening communication skills. You can analyze and synthesize information from a variety of sources and communicate key concepts simply and effectively to a broad audience including executive leadership, Port Commission, and the general public.
- Desired – We hope you have a bachelor’s degree in library or information science, political science, public policy or business administration. We hope you have a Paralegal certificate and/or you are a certified Public Records Officer through WAPRO.
- Multi-Tasker – You can multi-task and handle many requests and questions regarding multiple subjects at once. You have strong time management skills to coordinate dozens of requests as well as the ability to plan, schedule, and coordinate resources to get the work done accurately and timely.
- Public Disclosure Expertise – You have knowledge of the Washington Public Records Act and RCW 42.56, including exemptions, recent case law, and legal guidance such as attorney-client privilege. You are aware of emerging trends and technologies in public disclosure and understand related laws like Washington State Preservation and Destruction of Public Records law, RCW 40.14 and HIPAA. You are also familiar with records collection processes and federal security regulations, including those related to aviation security and public disclosure.
- Development – From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.
- Paid Vacation – Just about four weeks per year that increases with tenure to rest and rejuvenate.
- Overtime Eligible – You are eligible for overtime pay in this role.
- Holidays – More than ten days per year to celebrate with family and friends away from work.
- Healthcare – Medical, Dental, and Vision Care with options that work for you and your family.
- Work Environment - This work will take place in a hybrid/in-office setting at Management’s discretion.
- Pension/Retirement Plans – A pension and additional savings plans to prepare for your future after the Port.
- Paid Sick Leave – At least one hour of sick leave for every 40 hours worked.
- Parental Leave – Six weeks of paid leave to spend with new additions to your immediate family.
- Work-Life Balance – We provide the resources to help you create habits to be healthy and balanced.
- Work Schedule – Your normal work schedule will be Monday – Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role.
- Getting to Work – From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid.
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Interview process
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Company
Overview
- The Port of Seattle plays a crucial role in facilitating trade and travel in the Pacific Northwest.
- It operates Seattle-Tacoma International Airport, one of the busiest airports in the U.S.
- Its seaport is a key gateway for goods flowing between the U.S. and the Asia-Pacific region.
- The Port invests heavily in infrastructure, sustainability, and regional development.
- Typical projects include terminal upgrades, environmental improvements, and transportation infrastructure.
- A standout project is the modernization of Sea-Tac Airport, enhancing both passenger experience and capacity.
- The Port has a history of pioneering public-private partnerships to fuel regional growth.
- Respect: We uphold the dignity and value of every person.
- Integrity: We are honest, accountable, and ethical.
- Stewardship: We honor and care for the resources entrusted to us for the benefit of future generations.
- Excellence: We promote excellence through continuous improvement and innovation.
4,000 tons CO₂
Cruise Ship Emissions Cut
Reduced nearly 4,000 tons of CO₂ emissions in 2024 through shore power mandates.
50% Less Emissions
GHG Emissions Reduction
Achieved a 50% reduction in port-controlled GHG emissions, seven years ahead of schedule in 2023.
15% Lower Emissions
Reducing Energy Use
Reduced aircraft auxiliary power unit emissions by 15% compared to 2023, the lowest since 2018.
2,444 Trees Planted
Restored Shoreline
Planted 2,444 trees and shrubs as part of environmental restoration efforts.
- Verified Scope 1 & 2 GHG emissions inventory through The Climate Registry.
- Adopted Sustainable Evaluation Framework (2020) to assess capital projects on energy, emissions, water, materials, waste, climate resiliency, and habitat.
- Net-zero target: Port operations targeted to reach net-zero emissions by 2040 (accelerated from 2050) through the Seattle Waterfront Clean Energy Strategy.
- Forecast four-fold increase in peak electricity demand by 2050, with $208–457 M in infrastructure investments planned.
Since 2005
Diversity Council Established
The company has maintained a Development and Diversity Council since 2005, focusing on employee development and diversity across departments.
- Diversity and inclusion are integrated into all policies, processes and programs, not treated as separate initiatives.
- Annual 'Charles Blood Champion of Diversity and Inclusion Award' recognizes employees and teams demonstrating dedication to inclusivity.
- The Office of Equity, Diversity and Inclusion leads trainings, embeds equitable policy in strategic planning, and advances systemic change.
- Equity statement commits to dismantling structural barriers so historically oppressed communities, particularly communities of color, gain access to opportunities.
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