Project Administrator

Description

• Assist with processing monthly billings, lien waivers, invoice tasks, and supporting documents
• Organize, manage, and maintain digital project documentation with consistent naming and file structure
• Process and track warranty requests and maintain related logs
• Assist the Project Management Team from project planning through closeout
• Understand and apply internal cost code systems, reporting structures, and document protocols
• Process and track change-orders in collaboration with the Project Management Team
• Support billing and collection efforts through internal coordination and communication with clients
• Assist in soliciting and receiving bids from ATMI Precast subcontractors
• Manage project closeout activities including gathering required documents, compiling closeout packages, and submitting them to clients
• Coordinate construction administration tasks including submittals, RFIs, logs, and project status reports
• Maintain positive communication with project stakeholders, vendors, subcontractors, and internal teams

Requirements

• Must maintain professionalism and confidentiality regarding project, financial, and client information
• Experience in precast concrete, subcontracting, or related construction environments
• Strong interpersonal skills to maintain collaborative, professional relationships
• Strong written and verbal communication skills
• Experience with construction payment platforms such as Textura, GC Pay, Sage, or similar
• Occasional walking within plant or office areas as needed
• Ability to prioritize multiple tasks and consistently meet deadlines
• Ability to sit for extended periods while performing computer and administrative work
• Excellent organizational skills and high attention to detail
• Associate degree or equivalent combination of education and experience
• Experience as a Project Administrator, preferably in commercial construction
• Strong proficiency in Microsoft Office Suite including Word, Excel, Outlook
• Proactive, solution-oriented mindset with a focus on supporting the Project Management Team

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance