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Project Administrator - Reno
Balfour Beatty Investments
Financial administration and contract management support for construction and renovation projects
16d ago
Junior (1-3 years), Intermediate (4-7 years)
Full Time
Warren AFB, WY
Onsite
Company Size
2,500 Employees
Service Specialisms
Property Development
Investment Management
Design
Construction
Asset Management
Project Financing
Sustainability
Engineering
Sector Specialisms
Power generation
Nuclear decommissioning
Transmission and distribution networks
Renewable energy
Gas networks
Commercial buildings
Defence
Education
Role
What you would be doing
service agreements
billing management
badge management
document management
payroll auditing
insurance compliance
- Perform Service Agreement administrative functions to include the initial preparation of Service Agreements, SA Change Orders and the reconciliation of all SA’s.
- Generate Delivery Orders/Progress billing sheets. Records all payables for project in Timberline Accounting Program.
- Manages base badge log and helps administer the base badge system to include issuing badges to subcontractors and visitors.
- Researches all vendor/contractor discrepancies.
- Maintain and update all electronic storage including but not limited to: www.box.com, Procore and SharePoint websites as applicable.
- Checks all Certified Payroll and Daily logs. Performs quarterly subcontractor Certified Payroll audits.
- Ensure the validity of insurances, compliance with the Subcontractor documentation requirements, perform due diligence follow-ups and maintain logs.
- Tracks all contractor hours, gas and mileage logs of vehicles and updates spreadsheet for month end
- Manages all original unit paper documents and scans to electronic files.
- Provides administrative support to management team and base team members by assisting with copying and filing documents, coordinating meetings, ordering all office supplies and maintain property tracking system for company owned equipment
- Prepares the monthly draw package that includes but is not limited to compiling of invoices and subcontractor pay applications for payment, inventory reconciliations, retainage tracking.
- Checks SCO/SA Logs, and general correspondence for accuracy before submitted to their respective supervisor
- Assists in auditing the project closeout, to ensure all documents are scanned, boxed, inventoried, and shipped to corporate office or as otherwise directed.
What you bring
communication
detail
excel
word
diploma
osha
- Strong communication and customer service skills, and attention to detail.
- A working knowledge of Timberline and Procore is preferred, but not required.
- Minimum of 2 years of administrative experience in a construction office environment or a comparable combination of education and experience
- Proficiency in Microsoft Office products with excellent Excel and Word skills.
- High school diploma or GED required; Associates degree is preferred.
- OSHA 10 Hour Outreach Training Course within 45 days of hire.
- Robust PTO to include, sick, floating holidays, vacation, and personal days
- Company paid short-term and long- term disability, parental leave.
- 401K plan with employer matching
- Discretionary bonuses
- 2 Volunteer Days per year
- Health, Flexible Spending and Dependent Care Accounts
- Medical and Dental Insurance 1st of the month following employment
- Company paid life insurance
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- yes, background checks will be performed
People also searched
Company
Overview
- A leading player in global infrastructure development and investment.
- Focused on high-quality, long-term investments in key sectors such as infrastructure, residential, commercial, and energy.
- Backed by decades of expertise in large-scale development projects.
- The company’s portfolio includes landmark projects across transportation, utilities, and residential spaces, making a significant impact on urban landscapes.
- Key projects include transport networks, energy solutions, and residential communities, integrating sustainability and innovation.
- Known for delivering complex, multi-faceted projects that combine engineering excellence with a keen eye on future demand and growth.
- With a forward-thinking approach, they continue to shape cities and infrastructure for generations to come.
- We’re Lean: We create value for our customers and drive continuous improvement
- We’re Expert: Our highly skilled colleagues and partners set us apart
- We’re Trusted: We deliver on our promises and we do the right thing
- We’re Safe: We make safety personal
- We’re Sustainable: We act responsibly to protect and enhance our planet and society
54.7% reduction
Emissions Decrease
The company has reduced emissions by a significant 54.7% since 2010.
83% carbon cut
Energy Management Impact
Deployment of EcoNet energy management resulted in an 83% carbon reduction in the first six months of a project.
30% electric choice
Fleet Transition
Over 30% of the UK car fleet is now all-electric, with plans to eliminate diesel by 2024.
60+ battery units
Off-Grid Solutions
Battery storage units were deployed at over 60 off-grid UK sites in 2023 to reduce generator fuel use and emissions.
- Net zero carbon target: Scope 1 & 2 by 2045; Scope 3 by 2050
- Joined UN Race to Zero campaign: committed to halving 2020 emissions by 2030 and achieving net zero by 2050 at latest
- UK fleet average CO₂ emissions down to 39 g/km (from 118 g/km in 2019); annual company-car footprint now 0.94 t CO₂ (from 2.85 t)
- Trials underway on hydrogen fuel-cell and hydrogen ICE generators, solar and hydrogen welfare units, and electric excavators
50% increase by 2030
Female Colleagues Target
Aims to increase the number of female colleagues by 50% by 2030 compared to 2021 levels.
60% increase by 2030
Diverse Representation Target
Seeks to raise minority ethnic and Black representation by 60% by 2030 compared to 2021.
- Group CEO Leo Quinn is board-level sponsor for equality, diversity, and inclusion
- Annual ‘Together Allies Summit’ in the US, ‘Building Belonging through Allyship’ in Hong Kong, and participation in National Inclusion Week in the UK
- Employee affinity networks including BRAVE (veterans), Building PRIDE (LGBTQ+), Connecting Women, NOBLE (Black leaders), REGAL (Asian leaders), Somos
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