Document Specialist - Cleveland, OH (Part-Time)

Employees must avoid any relationship or activity that might impair, or even appear to impair, their ability to make objective and fair decisions when performing their jobs. To avoid conflicts of interest, employees are prohibited from performing any services for clients or perceived clients during nonworking time that are normally performed by ORC, including the sale of real estate.

• Responsible for drafting introduction letters, developing offer packages, preparing scopes, and conducting market data studies.
• Review and check documentation for accuracy and are responsible for final internal quality control of documents and the filing of original documents in the right of way records system.
• Assisting with invoice preparation, expense tracking, and basic project financial reporting as directed by project leadership.
• Supporting onboarding of new project team members by ensuring access to systems, supplies, and project documentation.
• Assisting with records retention compliance, including scanning, archiving, and destruction of files per company policy.
• Responsible for a successful project close out.
• Handling client correspondence, phone calls, and emails with professionalism and timely follow-up.
• Maintaining and updating project databases, spreadsheets, and electronic filing systems for quick retrieval of information.
• Monitoring deadlines and deliverables to help keep project teams on schedule.
• Scheduling and coordinating project-related meetings, including preparation of agendas, minutes, and distribution of materials.
• Partner with Project Managers, Assistant Managers and ROW agents in day-to-day data entry, filing activities, and document creation including acquisition documents, line lists, and landowner files.

Physical Requirements: English language proficient. While performing the duties of this job, the employee is regularly required to clearly communicate and exchange information in person, via phone and email. Substantial repetitive movements of the wrists, hands and/or fingers due to high amounts of computer usage, typing and document manipulation. Expected to spend long hours in front of a computer screen. Able to read, understand and interpret department related documents and data. This is a largely sedentary role; however, the employee occasionally is required to move about inside the office to access files, office equipment and to interact with other members of the staff. Rare travel is required.

We’re Looking For Someone Who

• Works efficiently and effectively under tight deadlines
• Has excellent written and verbal communication skills
• Must have an iOS or Android smartphone to be able to access ORC's systems
• Demonstrates strong organization and planning skills
• Must be proficient with MS Office Suite specifically Excel and Word, Dropbox or equivalent
• Valid Driver’s License
• Can prioritize and balance multiple tasks
• Provides strong customer service experience
• Can adapt to new systems and software environments
• Minimum of one year of technical documentation prep.
• Thrives in a fast-paced administrative setting
• Is analytical, detail-oriented, and eager to learn
• Experience as an office administrator, paralegal, court/document clerk, real estate or equivalent profession.

Bonus Points: Ohio Notary Public

Relocation is not provided

Right of Way is where infrastructure meets innovation—shaping roads, utilities, and communities for the future. At ORC, we offer more than a job—we offer purpose, stability, and growth. You’ll join a team that values collaboration, workplace flexibility, and long-term opportunity.

Compensation: $20-$24 per hour

Our job titles may span more than one career level. Compensation for this position is dependent upon many factors, such as training, transferable skills, work experience, business needs, and market demands. The base pay range is subject to change and may be modified in the future. This role may also be eligible for benefits and employee travel reimbursements.

• 401(k) with company match and disability coverage
• Paid time off, sick time, and holidays
• Competitive base pay
• Recognition programs and growth opportunities
• Free Calm membership for you and up to five others
• Health, dental, and vision benefits
• Tuition reimbursement and professional training