Office Administrator – Electrical Framework

Description

• Holiday & Leave Management: Maintain the team’s holiday schedule, track staff annual leave, and ensure weekly scheduling is accurate.
• Site Access & Dispatch: Coordinate daily site access requirements, issue work orders via Uisce Éireann’s portal as an external contractor, and dispatch instructions to electrical teams.
• Quotations & Purchasing: Prepare and issue purchase quotations for materials and equipment; liaise with onsite teams to track orders and deliveries.
• General Administration: document control as required, filing, phone and email communication, data entry, and support with project paperwork, along with any further ad hoc duties as required by the project manager.
• Multitasking & Prioritisation: Manage multiple tasks in a fast-paced environment, responding quickly to the needs of both office and site teams.
• Weekly Timesheets: Collect, verify, and process weekly timesheets from electricians and site teams, ensuring accuracy and timely submission to the accounts department.

Requirements

• Proficient in Microsoft Office (Excel, Word, Outlook); experience with scheduling software is an advantage.
• Ability to work independently as well as part of a busy team and handle a busy, varied workload.
• Confident communicator with the ability to coordinate between office staff, electricians, accounts department & the project manager.
• Experience in administration (3 years +), experience in construction, electrical, or engineering industries is a bonus.
• Strong organisational skills with excellent attention to detail.

Benefits

• Opportunities for career development & further education.
• On-site Parking.
• Full training will be provided.
• A supportive team environment on a well-established electrical framework project.

Training + Development

Interview process

Visa Sponsorship

Security clearance