Administrative Assistant - EHS / Safety

Description

• General office/jobsite items – coordinate trailer cleaning, office inventory and break room inventory
• Maintain compliance module
• Maintain and organize project files (digital, hard copy) using company standards as much as possible
• General document control for the team – ordering drawings, sending for scanning, etc.
• Upload contractual documents to sub module in CMiC, e.g., executed contracts, insurance certificates, executive change orders)
• Change management – support PM/PE/Cost Controls Manager with uploading, posting and issuing sub SCO’s
• Closeout – depending on the project, do all or some of the close out, e.g., logs, gathering, packaging; coordinate with project team to ensure closeout is per the owner contract and expectations
• Coordinate with Regional Archivist and IT to archive project
• Cost management – help maintain and track General Conditions budget as directed
• Subcontracts – write contracts from completed A2 or SK Request
• Help complete project safety requirements, including the Emergency Response Plan, site specific orientation, site clinic with map and MPN Acknowledgement Form and documents for distribution
• Help facilitate field new hire process and onboarding as needed

Requirements

• Excellent listening skills and strong communication skills
• E-time – if required on your job, enter field time and/or approve field time in Rumbix
• Ability to identify and resolve complex issues
• Ability to think critically and prioritize work tasks
• Ability to create and support team morale
• Current CPR/First Aid certification
• Proficient computer skills in Microsoft Office Suite
• Knowledge of ACC a plus
• 3+ years of prior experience in general office, administrative or other related work
• Ability to manage multiple tasks, produce quality work, and consistently meet deadlines
• Proficient in Bluebeam and CMiC

Benefits

• Flexible in day-to-day tasks

Training + Development

Interview process

Visa Sponsorship

Security clearance